Convening EMEA 2025 in Rotterdam 14-16 October

Convening EMEA is PCMA EMEA’s annual flagship event bringing together the global business events industry for an immersive 3-day programme in Europe.

The event attracts 600+ business event strategists from over 45 countries to challenge each other and develop ways to move forward together.

It is the platform to share knowledge, make meaningful connections, do business, and grow as an individuals, teams and organisations.

A safe and comfortable environment where content, community and commerce collide. This is your opportunity to contribute to building a stronger future for the business events industry, join us in Rotterdam in October as our journey continues.

Express your interest now and be the first to know about all upcoming event news and opportunities.

 

WHEN: 14-16 October 2025

WHERE: Postillion Hotel & Convention Centre WTC Rotterdam
Beursplein 37, 3011 AA Rotterdam, The Netherlands

VISITING ROTTERDAM

Rotterdam is a city like no other with an unconventional character, passion for innovation and a natural charm. Add breathtaking architecture, a vibrant business landscape and an energetic atmosphere and the fact that Rotterdammers are unafraid to push boundaries and embrace new ideas and you will see the real Rotterdam. The city is in its essence bold, forward thinking and a living culture with room for everyone.
PCMA EMEA is excited to be hosted in Rotterdam and invites you to be unafraid too and join us in October for Convening EMEA 2025!

EVENT VENUE

Convening EMEA 2025 is hosted at Postillion Hotel and Convention Centre WTC Rotterdam. Centrally located in the city this venue is a heritage trading site that dates back to 1941 and has retained parts of its original structure undergoing expansion in the 1980s. This fullservice convention centre offers plenary to fit up to 1200 pax and has 21 breakout rooms on the main level plus 8 further breakouts one level up. There is 3500m squared of exhibition space and the venue also offers 168 hotel rooms in-house. 

WHAT’S INCLUDED IN-PERSON 

  • Choice of offsite Exploration Tour – Tuesday 14th October 
  • Welcome Party – Tuesday 14th October
  • Set Sail with Rotterdam Dinner – Wednesday 15th October 
  • All-access pass to the onsite event and event platform, pre-, during and post-event
  • Refreshments & lunch on 15th and 16th October 
  • Travel Pass
  • Post-event access to the event platform for 12 months

CEMEA25 Early bird rates

PROGRAMME OVERVIEW

DAY *TIMINGS DETAILS 
Tuesday 14th October11:00 Onwards Registration Opens  
15:30 – 18:30  Rotterdam Exploration Tours (Various Options)   
18:30 – 22:00 Welcome Party 
DAY *TIMINGS DETAILS 
Wednesday 15th October07:00 - 08:00 Morning Escapism Activities  
08:30 - 09:00  Registration & Networking  
09:00 - 10:30 Opening - Welcome & Main Stage Keynote 
10:30 - 11:15  Refreshment Break – Networking & Exploration  
11:15 - 12:45  Concurrent Sessions  
12:45 - 14:00  Networking Lunch & Exploration  
14:00 - 14:45 Main Stage Keynote  
14:45 - 15:45 Concurrent Sessions    
15:45 - 16:30 Refreshment Break – Networking & Exploration  
16:30 - 17:15 Concurrent Sessions    
19:30 - Late  Set Sail with Rotterdam Dinner 
DAY  *TIMINGS DETAILS 
Thursday 16th October07:00 - 08:00 Morning Escapism Activities  
08:30 - 09:00  Networking & Exploration  
09:00 - 10:00 Day 2 Opening Main Stage  
10:00 – 10:45 Refreshment Break – Networking & Exploration  
10:45 - 12:15 Concurrent Sessions 
12:15 - 13:30   Main Stage Keynote & Event Close  
13:30 - 14:30    Farewell Lunch 

ACCOMMODATION

Attendees of PCMA Convening EMEA 2025 in Rotterdam will have option to choose a selection of hotel experiences at special PCMA EMEA rates.   The host HQ hotels are Postillion and Hilton Hotels. There are also 3 other hotel options in the city centre within walking distance of the event venue. Registered attendees can book accommodation using the accommodation platform.

Postillion Junior Suite

Hilton King Room

Experience Rotterdam from many different vantage points on the curated tours taking place on 14th October. You can choose to experience the city’s innovation from the water visiting a floating farm or why not see how Rotterdam is dealing with climate change on the rooftops. Rotterdam is a highly diverse city embracing over 170 nationalities so find out how the city has ensured that the next generation is integrated and yet culturally individual.  

Cycling empowers and changes lives so experience how Rotterdam is a city made for cyclists and enjoy some healthy treats en route! Visit the ‘Cape’ and see smart urban planning which has completely transformed this once undesirable peninsula in Rotterdam.

What will you choose?

PARTNERSHIP OPPORTUNITIES

Join us in hosting industry leaders, including senior business events professionals, from top international corporations, associations and PCOs. Connecting people with purpose to ideas and opportunities – the business of human connections — is what we do better than anyone else, so why not get involved.

Connect with the PCMA audience in a relaxed and informal environment, where you can:

    • Collaborate, learn and connect with organisers who delivered over 12,000 events in 2024 spending over $733 million.
  • Position your brand as a leader in the business events industry through your partnership.
  • Contribute to PCMA’s global marketing campaign across multiple channels giving you exposure to 1,000s of organisers.
  • Use Convening EMEA as a platform to contribute, learn, do business and grow your team and organisation.
  • Invite your current clients to join you and make new connections that will drive your business forward.

2025 PARTNERS

The 2025 event is supported by Rotterdam Partners, Postillion Hotels and multiple local partners.

Marriott International Logo

Toronto new logo

Destination DC logo

SUSTAINABILITY

PCMA believes sustainability plays a central role in driving social and economic progress through business events. The environmental and social impacts of our events are key elements to economic progress and the future of the business events industry.

PCMA will act as a conductor for the business events industry by creating platforms and environments to drive sustainability leadership by advocating and showcasing the importance of sustainability by design approach to all and the impact it can deliver.

PCMA aims to strongly influence the growing business case for investments in sustainability, building trust and confidence to shape a future where every event is a catalyst for sustainability progress and inspiration.

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