Volunteer

PCMA volunteer appointments are determined by the PCMA Chair-Elect and are made based on areas of expertise, indication of skills and strengths, past participation as a volunteer and the needs of PCMA.

Every effort will be made to make use of your time and talents in a way that will be meaningful to you and beneficial to PCMA. We will try to accommodate all requests as submitted, but cannot guarantee that you will be assigned to a volunteer group in 2018. Before submitting a volunteer form, please review the charge and time commitment as they vary by committee.

If you are currently serving on a PCMA Committee or Task Force and wish to continue in 2018, you must submit a volunteer interest form.

Volunteer appointment timeline:

  • September 8 – deadline to submit volunteer interest form.
  • by September 30 – Chair and Vice Chair appointments made
  • by October 20 – invitations for 2018 volunteer appointments will be sent via email

For more information on volunteer opportunities or getting involved with PCMA, please contact Erin Shamus at eshamus@pcma.org.

2018 PCMA and Education Foundation Volunteer Opportunities

The role of the 20 in their Twenties Application Review Committee is to work with PCMA Staff to collect and review applications received for the following year’s 20 in their Twenties program and to select the recipients. Additionally, members of the committee can recommend changes to the application process and enhancements for the program as a whole.

This committee is recommended for members who:

  • Have served as PCMA volunteers for many years and are familiar with PCMA’s vision and mission
  • Are 20 in their Twenties program alumni

Time Commitment:

  • Approximately 30 hours of outside work to promote the Call for Applicants, and review and score all applications received. Committee activities will take place June through September.
  • A two hour selection conference in September 2018.

The Advocacy Task Force works with staff to recommend appropriate advocacy related activities for PCMA to support. The group will also recommend segmented global strategies and tactics to create awareness of the positive effect the meetings industry has on communities and constituents. The Advocacy Task Force is responsible for gathering information on advocacy related issues and activities, funneling these through staff, and recommending appropriate PCMA engagement. Advocacy Task Force members may be asked to represent PCMA and the industry at advocacy related events. This group will work in collaboration with chapter leadership and other industry organizations (i.e. Meetings Mean Business) for the greater good of the industry.

This task force is recommended for members who:

  • Are passionate about the value of the industry and their profession
  • Are experienced professionals who can bring new and innovative ideas to the Task Force
  • Are comfortable with public speaking or facilitating presentations

Time Commitment:

  • Attendance at the Task Force meeting during PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work throughout the year

The PCMA Awards Committee works with staff to develop and promote the PCMA Awards and Recognition program to honor the best and brightest in the meetings industry. The committee works to promote nominations throughout the industry, make recommendations to the PCMA Board of Directors on honoree selections and works with staff to develop ways to celebrate the honorees’ accomplishments.

This committee is recommended for members who:

  • Are creative thinkers with a marketing mind
  • Are familiar with industry awards programs

Time Commitment:

  • Attendance at the Committee meeting during PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Attendance at the Awards Selection Meeting in December 2018 in Chicago, IL or Washington, DC
  • Participation in four to six conference calls throughout the year
  • Approximately 25 hours of outside work throughout the year to include activities surrounding the marketing of the awards program, evaluation of the awards nominations and onsite assistance at the Visionary Awards

The Corporate Task Force will advise PCMA on key topics and trends impacting this segment. This group will strive to identify creative and innovative solutions and new product concepts that address key issues and trends in the membership segment. Insights and ideas of this group will be used in a variety of media streams including, print and online resources, as well as, distance learning programs. Task force members will also be responsible for identifying potential research topics and assisting with member development.

This task force is recommended for members who:

  • Are knowledgeable about current industry news, trends, research and emerging issues within Corporate Meetings
  • Are knowledgeable about adult learning
  • Regularly read industry publications including PCMA Convene and can build upon this content to develop educational offerings
  • Are experienced topical professionals that can bring new ideas and solutions to the Task Force

Time Commitment:

  • The Chair of this Task Force will serve on the Convening Leaders Content Committee
  • Attendance at the Task Force meeting during PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Participation in monthly conference calls during the first half of the year and continued follow up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers and actively engage with PCMA on recruitment and retention of members

The Digital Strategy Committee works in concert with staff to recommend strategies for engagement and implementation of new technologies allowing PCMA to remain competitive and showcase innovative solutions to its members and the larger audience. This committee will strive to identify the needs and trends effecting membership and the meetings industry. Ideas and findings will be used in a variety of face to face, online, and print resources (i.e. Convene, Tech Central, membership webinars, etc.).

This Committee is recommended for members who:

  • Feel comfortable with technology and making recommendations for how PCMA can maintain its relevance in an increasingly digital world
  • Are familiar with new and innovative trends related to technology

Time Commitment:

  • Attendance at the Task Force meeting during PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work

The charge of the Education Conference Content Committee is to analyze and develop the direction for the educational content of the PCMA Education Conference. The Education Conference Content Committee will strive to identify creative and innovative content which meets the leadership development needs of current and future PCMA members. This will be accomplished in close collaboration with the PCMA Education Department, the PCMA Meetings & Events Department, and other subject matter experts.

This committee is recommended for members who:

  • Have previously attended the PCMA Education Conference
  • Enjoy the topics of leadership development and personal and professional growth
  • Have an interest in educational programming development

Time Commitment:

  • Attendance at the Committee meeting during PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Attendance and onsite responsibilities during the PCMA Education Conference in Cleveland, OH, June 10 – 13, 2018.
  • Participation in four to six conference calls throughout the first half of the year
  • Approximately 30 hours of outside work throughout the first half of the year to review volunteer concepts and research topics and speakers

The PCMA Education Task Force will provide input and guidance on crucial strategic considerations for distance learning and other education related products and services. The Education Task Force will represent the needs of the membership related to the incubation and facilitation of proposed educational topics for further research and development for potential products and resources

This task force is recommended for members who:

  • Are knowledgeable about adult learning
  • Regularly read industry publications, including PCMA Convene®, and can make recommendations for PCMA Education and marketplace experiences

Time Commitment:

  • Attendance at the Task Force meeting during PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work

The Exhibits and Tradeshows Task Force will advise PCMA on key topics and trends impacting this segment of the industry. A key goal of the task force is to strategically identify impactful and potential members within this vertical and assist with membership development. This group will strive to identify targeted and innovative education opportunities that address key issues and trends in their area of expertise. Insights and ideas of this group will be used in the development of online resources and distance learning programs.

This task force is recommended for members who:

  • Are knowledgeable about current industry news, trends, research and emerging issues related to exhibits and tradeshows
  • Are knowledgeable about adult learning
  • Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
  • Are experienced topical professionals that can bring new ideas and solutions to the Task Force

Time Commitment:

  • The Chair of this Task Force will serve on the Convening Leaders Content Committee
  • Attendance at the Task Force meeting during PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Participation in monthly conference calls during the first half of the year and continued follow up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers and actively engage with PCMA on recruitment and retention of members

The role of the Faculty Task Force is to work with PCMA Staff to develop faculty and student programming for Convening Leaders. Additionally, the Faculty Task Force will assist the Education Foundation with research projects, as requested.

The objectives of this task force will be to:

  • Develop content for the 2019 Faculty Workshop at Convening Leaders
  • Make recommendations for enhancement of the student experience at Convening Leaders

This task force is recommended for members who:

  • Are full time or adjunct faculty at college or university hospitality programs

Time Commitment:

  • Participation at the Faculty Workshop at PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work

The Auction Subcommittee along with staff ensures the Auction meets or exceeds budgeted revenue goals.

Responsibilities:

  • The subcommittee will solicit unique travel, experience and product packages for the Foundation’s auction in conjunction with the Awards Event and the online auction
  • The subcommittee will work to help achieve or exceed in-year annual revenue goals and recommend future goals.

Time Commitment:

  • Meet as needed, generally via conference call unless circumstances warrant an in-person meeting.  Work is concentrated in the January – March and July – August time frames

The role of the Foundation Development Committee is to ensure sufficient financial resources to carry out the Foundation’s mission.

Responsibilities:

  • Leads the board’s participation in resource development and fundraising
  • Works with Foundation staff to develop the organization’s fundraising plan
  • Works with the Foundation staff to oversee the following fundraising subcommittees:  Dinner Table Sales Subcommittee, Auction Subcommittee, Giving Subcommittee, Legacy Society Subcommittee, and Partnership Summit Sponsors Subcommittee. Assist in securing Party With a Purpose sponsors/participants. Provide guidance and insight to the following subcommittees: Summit Sponsor Dinner Table sales, Auction, Legacy Society, and Giving
  • Develop new funding sources and methods to advance the work of the Foundation and evaluates the resources needed to realize those plans
  • Encouraged to make an annual gift to the organization if not already a member of the PCMA Education Foundation Board of Trustees.
  • The Development Committee may recommend guidelines for personal contributions to the Foundation for both the PCMA Board of Directors and the Foundation Board of Trustees

Time Commitment:

  • Approximately four to six conference calls throughout the year
  • Approximately 25 hours of outside work throughout the year
  • Meet in person, as needed

The Foundation Visionary Awards Table Sales Subcommittee along with staff ensures the event’s success.

Responsibilities:

  • The subcommittee will work to promote the sponsorship opportunities for the event.
  • The subcommittee will work to help achieve or exceed in-year annual revenue goals and recommend future goals

Time Commitment:

  • Meet as needed, generally via conference call unless circumstances warrant an in-person meeting.  Work is concentrated in the January – April time frame.

The Medical Meetings Task Force works in close collaboration with the Convening Leaders Content Committee to create and develop concurrent sessions for PCMA Convening Leaders. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with member development.

This Task Force is recommended for members who:

  • Are knowledgeable about current industry news, trends, research and emerging issues related to medical meetings
  • Are knowledgeable about adult learning
  • Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
  • Are experienced topical professionals that can bring new ideas and solutions to the Task Force

Time Commitment:

  • The Chair of this Task Force will serve on the Convening Leaders Content Committee
  • Attendance at the Task Force meeting during PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Participation in monthly conference calls during the first half of the year and continued follow up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers and actively engage with PCMA on recruitment and retention of members

The Membership Committee is charged by the Board of Directors to ensure that the PCMA member value position and brand is clearly conveyed to both existing and potential members. As part of its charge, the committee may be asked to help PCMA staff evaluate new member resources and identify new members and new member markets. The Membership Committee will act as a sounding board for the critical messages and initiatives necessary for recruitment and retention of PCMA members.

Specific committee activities include:

  • Recruit new PCMA members
  • Assist with member retention through outreach to members up for renewal
  • Support the various services created to enhance member experiences
  • Support the Membership Chairs of the PCMA Chapters to ensure continuity and achievement of membership objectives
  • Committee members may be asked to make phone calls, staff booths, or otherwise communicate with members and potential members

This committee is recommended for members who:

  • Are comfortable making cold calls to recruit new members
  • Are familiar with membership recruitment and retention strategies within associations
  • Have access to and be able to supply prospecting resources
  • Have a thorough understanding of the meetings and conventions industry

Time Commitment:

  • Attendance at the Committee meeting during PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Participation in six to ten conference calls throughout the year
  • Approximately 5 hours per month of outside work throughout the year to research prospects, potential growth areas for membership and actively engage with PCMA on recruitment and retention of members

The Responsible Business Practices Task Force will work towards continuously strengthening the overall professional image of PCMA, and its members and customers. This task force will promote industrywide practices in key areas that elevate the profession:

 

  • Green and Sustainable Meetings
  • Ethics and Conflicts of Interest
  • Additional area, as determined by the PCMA Board of Directors

This task force will complete the following tasks:

  • Identify, collect, and share real-life stories that may be used by PCMA and its media resources (i.e. NewsJunkie, Convene, This Week, etc.) on an on-going basis.
  • Provide session ideas to the Convening Leaders Content Committee for consideration at Convening Leaders
  • Complete a major project of developing at least one “Meeting in a Box” education session per year that addresses a key area of responsible business practice, and may be offered to PCMA chapters as an easy-to-implement chapter education session.

This task force is recommended for members who:

  • Enjoy the topics of sustainability and social responsibility
  • Read a wide variety of publications and attend industry educational events
  • Have a passion for community service
  • Have a thorough understanding of the meetings and conventions industry
  • Are innovative thinkers and creative problem solvers

Time Commitment:

  • The Chair of this Task Force will serve on the Convening Leaders Content Committee
  • Attendance at the Task Force meeting during PCMA Convening Leaders in Nashville, TN, January 7 – 10, 2018.
  • Participation in monthly conference calls during the first half of the year and continued follow up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers and actively engage with PCMA on recruitment and retention of members

The role of the Student Task Force is to develop content for Student Programming at Convening Leaders

This Task Force is recommended for members who:

  • Are PCMA student members enrolled in university hospitality programs
  • Are PCMA members who are passionate about students and emerging leaders

Time Commitment:

  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work throughout the year
Chad TracyVolunteer