Grow Your Business

Align with PCMA – Our customized programs are tailored to your business objectives and make reaching our global network of business events strategists easy. 

Transforming the industry through business events

Visit Detroit’s activation in “The District” at Convening Leaders 2023.

As the leading organization for business event professionals, PCMA offers a wide variety of opportunities to help you connect with industry leaders, showcase your products and services, and gain valuable brand exposure to our premier audience. 

Through our annual partnerships, event sponsorships, and custom advertising and content campaigns, your brand has the opportunity to educate, inspire, and creating meaningful experiences where passion, purpose and commerce come together. 

Ways to activate with PCMA

Learn about the different ways your brand can engage and activate with PCMA: 

  • ANNUAL PARTNERSHIPS: Our partnership program offers an ongoing and meaningful collaboration between your organization and PCMA. We work with each partner to understand your goals and then tailor an annual program to help those objectives. Each customized partnership includes marketing benefits across the PCMA’s portfolio of face-to-face events, thought leadership platforms and member programs. Through this exposure, partners have extended access to the PCMA community of decision-makers. View our Partners.
  • EVENT SPONSORSHIPS: Work with PCMA to identify which events in our portfolio are the right fit for your brand. We offer a variety of sponsorship opportunities ranging from brand exposure, networking with key audience, thought leadership development and lead generation. Request info on our event sponsorships.
  • CUSTOM ADVERTISING & CONTENT CAMPAIGNS: Discover the range of digital and print advertising and content opportunities available with Convene Magazine. Convene is the leading publication for business event professionals, providing insights, best practices, and innovative ideas to readers around the world. We’ll help you develop tailored content and advertising campaigns that speak directly to our highly engaged audience of decision-makers and industry leaders, positioning your brand as a thought leader in the business events space. View media kit below.  
Representatives from Destination Canada interact with attendees in “The District” at Convening Leaders 2023.

Current rates & opportunities

Complete the form below to download a complete copy of our Integrated Advertising Overview with our latest pricing structure and partnership opportunities.

Pieces for the perfect campaign

Download/Print from this link: 2023-2024 Editorial Calendar

2023EDITORIAL FEATURES
Full or Half Page ad within		SPECIAL SECTIONS
Full or Half Page ad AND matching editorial
DEADLINES
Issue:
JANUARY/
FEBRUARY		• PCMA Convening Leaders 2023 Highlights
• Medical Meetings		• Convention Connections
Special Two-page Editorial Profile (no ad) 
• Atlantic City
• Texas		Space close: 12/01/2022
Material close: 12/30/2022
PUBLISHES: 2/07/2023
Issue:
MARCH/
APRIL
• Hotel Update
• Event Technology		• Top 10 Reasons to Meet In…
• Florida
• Las Vegas		Space close: 2/01/2023
Material close: 3/01/2023
PUBLISHES: 4/07/2023
Issue:
MAY/
JUNE		• DMO/CVB Update
• PCMA 2023 EduCon Preview		• DMO’s Today
• Resort, Golf, & Spa Meetings

BONUS DISTRIBUTION:
• EduCon 2023		Space close: 3/31/2023
Material close: 5/01/2023
PUBLISHES: 6/07/2023
Issue:
JULY/
AUGUST

Also in this Issue:		• Corporate Meetings
• Medical Meetings


• ANNUAL DIRECTORY
Annual Directory begins on “REVERSE BACK COVER”		• Convention Centers
• Unique Venues 
• DMA West Supplement
• APAC
• PCMA Annual Directory of Event Destinations, Venues, & Technology

*ANNUAL DIRECTORY Digital Edition includes 230,000 retargeting impressions to social media and ad networks

BONUS DISTRIBUTION:
• ASAE
• CEMA Annual		Space close:  6/01/2023
Material close: 6/30/2023
PUBLISHES: 8/07/2023
Issue:
SEPTEMBER/
OCTOBER		• DMO/CVB Update
• Convention Centers
• Global Meetings
• Annual Salary Research		• DMO’s Today
• Incentive Meetings
• Medical Meetings
• Mexico, Caribbean and Latin America

BONUS DISTRIBUTION:
• IMEX America		Space close: 8/01/2023
Material close: 9/01/2023
PUBLISHES: 10/07/2023
Issue:
NOVEMBER
• Annual Meetings Industry Forecast
• Meetings Market Survey
• Renovations, Expansions, New Buildings
• Gaming Destinations

*NOVEMBER Digital Edition includes 230,000 retargeting impressions to social media and ad networks

BONUS DISTRIBUTION:
• Convening Leaders 2024		Space close: 9/01/2023
Material close: 9/29/2023
PUBLISHES: 11/17/2023
Issue:
DECEMBER
• PCMA 2024 Convening Leaders Preview• Canada
• EMEA

BONUS DISTRIBUTION:
• Convening Leaders 2024		Space close: 10/02/2023
Material close: 11/01/2023
PUBLISHES: 12/15/2023
2024EDITORIAL FEATURES
Full or Half Page ad within		SPECIAL SECTIONS
Full or Half Page ad AND matching editorial

BONUS DISTRIBUTION
DEADLINES
Issue:
JANUARY/
FEBRUARY		• PCMA Convening Leaders 2024 Highlights
• Medical Meetings		• Convention Connections
Special Two-page Editorial Profile (no ad) 
• Diversity, Equity & Inclusion
• Northwest US		Space close: 12/01/2023
Material close: 12/29/2023
PUBLISHES: 2/07/2024
Issue:
MARCH/
APRIL
• Hotel Update
• Event Technology		• Top 10 Reasons to Meet In…
• Southeast US
• Sustainability
• Innovation Capital
• Showcase		Space close: 2/01/2024
Material close: 3/01/2024
PUBLISHES: 4/05/2024
Issue:
MAY/
JUNE		• DMO/CVB Update
• PCMA 2024 EduCon Preview		• Northeast US
• Tech & Metaverse
• Resort, Golf, & Spa Meetings
• Destination Spotlight
Special Two-page Editorial Profile (no ad)


• EduCon		Space close: 4/01/2024
Material close: 5/01/2024
PUBLISHES: 6/06/2024
Issue:
JULY/
AUGUST

Also in this Issue:		• Corporate Meetings
• Medical Meetings


• PCMA ANNUAL DIRECTORY
begins on “REVERSE BACK COVER”		• Convention Centers/Unique Venues



PCMA ANNUAL DIRECTORY* of
Event Destinations, Venues and Technology

*Annual Directory Digital Edition includes 230,000 retargeting impressions to social media and ad networks



• CEMA Annual


Space close:  5/31/2024
Material close: 7/01/2024
PUBLISHES: 8/07/2024
Issue:
SEPTEMBER/
OCTOBER		• Convention Centers
• Global Meetings
• Annual Salary Research		• Incentive Meetings
• Mexico, Caribbean and Latin America
• Southwest US
• Gaming Destinations

• IMEX America		Space close: 7/01/2024
Material close: 8/30/2024
PUBLISHES: 10/07/2024
Issue:
NOVEMBER/
DECEMBER
• Annual Meetings Industry Forecast
• Meetings Market Survey
• PCMA 2025 Convening Leaders Preview
• Cultural Capital
• Renovations, Expansions, New Buildings
• Canada
• EMEA




• Convening Leaders 2025		Space close: 10/01/2024
Material close: 11/01/2024
PUBLISHES: 12/09/2024

Editorial Guidelines: Convene on Location site-visit, production, design, editorial, and printing by Convene editorial begins 6-7 months prior to issue date. Advertising Supplements produced, designed, written, and printed by Convene editorial requires 3-4 months lead-time prior to issue date.

Editorial Profiles produced by Convene editorial — including Urban Planner, What’s Happening In, Cityfile, Reverse Cover — requires 2-months lead-time prior to issue date.

Contact Convene Production Specialist or your Director, Business Development for further Editorial Guidelines.

Reprints and Additional Copies: Convene will provide complimentary PDF reprints for advertiser purposes.

Convene will provide a quote for additional copies/printed reprints based on quantity and specifications.

It is recommended that additional copies/reprint orders be included on advertiser insertion order. Advertiser is responsible for shipping charges.

Digital Edition of Convene: All regular advertisements appearing in Convene Magazine will appear within the Digital Edition. For advertisers running inserts and/or onserts, submit high resolution PDF to Production Specialist by material close date for inclusion in the Digital Edition. Advertisements, inserts, and onserts posted on the Digital Edition cannot be changed or altered once posted.

HOMEPAGE TOP LEADERBOARDS

  • Desktop: 970 x 90 (Expands to 970 x 415. Close button image at top right corner on expanded pushdown, initiated by click)
  • Mobile: 320 x 50
  • Max file size: 60k at initial load
  • Formats: JPEG, PNG, GIF; HTML 5 (Please note for HTML5 files: We cannot accept banners with <head> or <body> tags within them. The entire ad must be in straight HTML/JavaScript/CSS without the use of those HTML tags.)
  • In-banner video can’t be set to auto-play
  • Expanding pushdown option and clearly distinguishable from normal webpage content (i.e. ad unit must have clearly defined borders and not be confused with normal page content) and framed within 15 px border width
  • Logo max: 239 x 68 px or 239 x 46 with brand copy height = 22 px below logo
  • Logo location: top left (15 px from each edge)

RUN OF SITE LEADERBOARDS

  • Desktop: 970 x 90
  • Mobile: 320 x 50
  • Max file size: 40k at initial load
  • Formats: JPEG, PNG, GIF; HTML 5 (Please note for HTML5 files: We cannot accept banners with <head> or <body> tags within them. The entire ad must be in straight HTML/JavaScript/CSS without the use of those HTML tags.)
  • In-banner video can’t be set to auto-play
  • Expansion not allowed

SIDE MEDIUM RECTANGLES

  • Desktop and Mobile: 300 x 250
  • Max file size: 40k at initial load
  • Formats: JPEG, PNG, GIF; HTML 5 (Please note for HTML5 files: We cannot accept banners with <head> or <body> tags within them. The entire ad must be in straight HTML/JavaScript/CSS without the use of those HTML tags.)
  • In-banner video can’t be set to auto-play
  • Expansion not allowed

E-NEWSLETTERS

News Junkie, This Week@PCMA, The Raise

  • Banner: 728 x 90
  • Format: JPEG (if GIF is provided, only the first frame will show after the initial run)
  • Max file size: 46k @ 72dpi

EMEA Connect

  • Banner: 600×200 high resolution lead image story & supporting copy maximum 75 words & a supporting link to advertiser’s website.
  • In-Story: 240×135 high resolution lead image story & supporting copy maximum 26 words including title & a supporting link to advertiser’s website.
  • Reel: 185×185 high resolution image, short 2 word title for CTA Button & a supporting link to advertiser’s website.

APAC Exchange

  • Top Banner: 600×200 high resolution lead image with link to advertiser’s website.
  • Sponsored Content: 240×135 high resolution image with supporting copy maximum 26 words including title and a supporting link to advertiser’s website.
  • Interstitial Banner: 600×100 high resolution banner with link to advertiser’s website.
  • Anchor Banner: 600×100 high resolution banner with link to advertiser’s website.

LATAM Conecta

  • Top Banner: 600×200 high resolution lead image with link to advertiser’s website.
  • Sponsored Content: 240×135 high resolution image with supporting copy maximum 26 words including title and a supporting link to advertiser’s website.
  • Interstitial Banner: 600×100 high resolution banner with link to advertiser’s website.
  • Anchor Banner: 600×100 high resolution banner with link to advertiser’s website.

RETARGETING BANNERS

  • Medium Rectangle: 300 x 250
  • Leaderboard: 728 x 90
  • Wide Skyscrapper: 160 x 600
  • Format: JPEG or GIF
  • Max file size: 150k @ 72dpi
  • Animation: Animated ads are restricted to a maximum of 30 seconds (at a 15-20 fps frame rate), after which point automated animations must come to a complete stop. You are permitted to give the viewer the option to restart animation.
  • Border: Any ads featuring a white or black background are required to have a 1 px border of a distinguishing color around the perimeter of the ad in order to separate it from page content.
  • Destination URL: Web banners are not permitted to use redirecting URLs. Track campaign analytics with UTM tracking codes instead.
  • Artwork must be submitted ad PDF/X-1a standard (No trapping applied)
  • Outline fonts
  • Color (CMYK mode) and grayscale graphics should be 300 dpi
  • PDF must be created in QuarkXPress or InDesign
  • Ads created in Illustrator must be saved as EPS vector files, placed in InDesign or QuarkXPress and exported as PDF
  • Line art should be in the bitmap mode and at least 900 dpi
  • The total area ink density should not exceed 300 percent

*BLEED ADS ONLY: Crop marks needed at trim size and extend bleed to final bleed size

AD SIZESTRIMBLEEDLIVE AREA
InchesCMInchesCMInchesCM
Full Page Bleed*7.875 x 10.520 x 26.78.125 x 10.7520.6 x 27.37.125 x 9.7518.1 x 24.8
Full Page7 x 9.7517.8 x 24.8
2 Page Spread Bleed*15.75 x 10.540 x 26.716 x 10.7540.6 x 27.315 x 9.7538.1 x 24.8
2 Page Spread15 x 9.7538.1 x 24.814.625 x 9.37537.1 x 23.8
2/3 Page Bleed*4.875 x 10.512.1 x 26.75 x 10.7512.7 x 27.34 x 9.7510.160 x 24.765
2/3 Page4.5 x 9.2511.4 x 23.54 x 8.7510.160 x 22.225
1/2 Page Spread Bleed*15.75 x 5.2540 x 13.316 x 5.37540.6 x 13.715 x 4.538.100 x 11.430
1/2 Page Spread15 x 4.37538.1 x 11.114.5 x 3.87536.830 x 9.843
1/2 Page Horizontal Bleed*7.875 x 5.2520 x 13.38.125 x 5.37520.6 x 13.77.125 x 4.518.097 x 11.430
1/2 Page Horizontal7 x 4.37517.8 x 11.16.5 x 3.87516.510 x 9.843
1/2 Page Island4.5 x 711.4 x 17.84 x 6.510.160 x 16.510
1/3 Page Square4.5 x 4.511.4 x 11.44 x 410.160 x 10.160
1/3 Page Vertical2 x 9.255.1 x 23.51.625 x 8.754.128 x 22.225
1/4 Page3.25 x 4.58.3 x 11.42.75 x 46.985 x 10.160

STANDARD PUBLICATION TRIM SIZE

  • 7 7/8″ (20 cm) wide x 10 1/2″ (26.7 cm) deep
  • Include crop and bleed marks for all bleed ads
  • Printed on 10% recycled stock

MAGAZINE PRODUCTION

  • Convene — perfect bound.
  • Supplements/onserts — saddle-stitched.
  • Magazine jogs to head.

FRENCH DOORS & COVER-2 GATEFOLDS

  • Contact Print Advertising Manager

POST-IT NOTES

  • 3” (7.6 cm) wide x 4” (10.2 cm) deep
  • Live area should be 3/8” (1 cm) on all four sides.
  • 3M Canary Yellow, White, or 4-color stock

BELLYBANDS

  • Live Area: 16 1/2” (41.91 cm) wide x 4 1⁄2 “ (11.43 cm) deep
  • Trim Size: 17” (45.72 cm) wide x 5” (12.7 cm) deep
  • Bleed Size: 17 1⁄4“ (43.815 cm) wide x 5 1⁄4“ (13.335 cm) deep
  • Paper/Stock: 80# Satin text

INSERT/ONSERT SPECIFICATIONS

  • A sample of the production piece must be provided prior to production to the Print Advertising Manager to confirm piece meets specifications.
  • All inserts, onserts, bellybands, or similar affixed advertising must be supplied by the advertiser unless printing from Convene/Lane is requested and included on the insertion order.
  • Convene has the right to limit the number of inserts per issue.
  • Insert in the first signature may not be larger than 12-pages depending on size of book.
  • An advertiser insert may not be heavier than the publication itself.

TIP–IN

  • Minimum: 4″ (10.16 cm) wide x 4″ (10.16 cm) deep
  • Maximum: 7 1/8″ (18.0975 cm) wide x 10 1/8″ (25.7175 cm) deep
  • Minimum Thickness: 0.0035″ (0.009 cm)
  • Maximum Thickness: Determined/approved on an individual basis
  • Placement: At spine or up to 1 1/2″ (3.81 cm) from spine; live matter should be 1/4″ (0.635 cm) from trim and 3/8″ (0.953 cm) from gutter

BOUND-IN

  • Minimum: 4 1/4″ (10.8 cm) wide x 6″ (15.2 cm) deep
  • Maximum: 7 7/8″ (20.0025 cm) wide x 10 1/2″ (26.67 cm) deep
  • Minimum Weight: 80#
  • Maximum Weight: Determined/approved on an individual basis

ONSERTS

  • Onserts that are polybagged with the magazine must not be larger than the magazine trim size — 7 7/8″ (20 cm) wide x 10 1/2″ (26.7 cm) deep.

INSERT/ONSERT/BELLYBAND QUANTITY

  • 35,000 required per issue, with the exception of December issue that requires 40,000 pieces.

SHIPPING GUIDELINES

  • Inserts/onserts/bellybands are accepted a maximum of three months prior to issue date. Pieces received more than three months prior to issue date or held for longer than three months are subject to storage fees that will be billed to the advertiser.
  • Maximum skid size is 39 1/2″ (100.33 cm) x 48″ (121.92 cm)
  • Face all pieces on the skid the same side up
  • Stack product bundles neatly on sturdy skids in interlocked layers with chipboard between the layers; then band/or stretch wrap to prevent damage If multiple versions are provided, each version must be placed on separate pallets
  • All boxes/skids must include the following: magazine name, issue month and year, page count, load count, load weight, load number, and sample of piece affixed to outside of load

WHERE TO SHIP INSERTS/ONSERTS/BELLYBANDS

Jodie Lafaille
The Lane Press
87 Meadowland Drive
South Burlington, VT 05403
Customer Service Phone: 800.733.3740

Attendees snap pics during the closing main stage session at Convening Leaders 2023.

PCMA’s audience

With a membership of 7,000 professionals and students and a global audience of over 100,000 business event stakeholders, PCMA has influence in Europe, the Middle East and Asia. We have 17 chapters throughout the United States, Canada and Mexico with members in more than 40 countries and regional offices in Ireland, Australia and Singapore. PCMA’s award-winning publication, Convene Magazine has 36,000+ subscribers and a 34-year history. 

Monthly Site Visitors
Highly Engaged Audience
Convene Magazine Subscribers
Newsletter Subscribers

68% have at least a decade of industry experience

78% identify as key decision-makers in their roles

Get started

Our Business Development Directors can help you reach the right audience at the right time. Contact us to start planning your campaign or partnership today. 

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