Convening EMEA

FREQUENTLY ASKED QUESTIONS

We also have a special section about this topic on our website, which is regularly updated and which can be sent to clients here: Health & Safety

For our North American travellers, please review these planning and entry requirements by Switzerland: https://meetings.myswitzerland.com/en-ch/planning/transport/covid-19-updates-and-entry-requirements/

Lausanne is easily reachable from all international destinations.  The city of Lausanne lies in the western part of Switzerland, in very close proximity to France and Italy, in the heart of Central Europe. Located just 40 min by road or rail from Geneva, Lausanne is easy to reach by air through Geneva International Airport.

By Rail – Did you know your registration includes a complimentary Swiss Rail Pass? Lausanne is just 45 minutes from Geneva International Airport by train.  It is located on major rail routes and Central Europe is within easy reach.

From many European cities, high-speed trains reach Lausanne in a few hours:

Grenoble: 2 hours 50 minutes

Milan: 2 hours 30 minutes

Paris: 3 hours 40 minutes

Brussels: 6 hours 30 minutes

All Swiss cities are reachable in between 40 minutes and 2.5 hours.

Your registration includes a complimentary Swiss rail pass, sponsored by Switzerland Convention & Incentive Bureau (SCIB) from Geneva Airport to Lausanne, valid for your arrival and departure dates.

By Road 

Located just 40 min by road or rail from Geneva.  There are limited car parking spaces at the SwissTech, which is allocated on a first-come, first-served basis – the cost of parking is 30 CHF per day.

You can plan your journey using this useful link: https://www.lausanne-tourisme.ch/en/access-to-lausanne/

Your in-person registration includes a complimentary Swiss rail pass, sponsored by Switzerland Convention & Incentive Bureau (SCIB) from Geneva Airport to Lausanne, valid for your arrival and departure dates.  We will be collecting details, on a secure website including your passport information and your arrival and departure dates once you have registered.  The pass will be issued to you direct from the SCIB.

Official language: Lausanne is located in the French-speaking part of Switzerland.  French, German, Italian , and English are widely spoken.

City population: 130,000

Currency: Swiss Franc (CHF)

Climate: Mild. No harsh winter.   Average Autumn temperature: 7°C/45°F.

Time zone: GMT + 1

The voltage in Switzerland, as in most of Europe, is 230V/50 Hz. Switzerland uses type C (2-pin) and Type J (3-pin) plugs. (Type C 2-pin plugs also fit Js sockets.) Most power sockets are designed for three-pin round plugs. The standard continental type plug with two round pins, applied for many electrical travel products, may be used without problem. Adaptors are available in most hotels.

Would you like to join us at Convening EMEA in Lausanne?  The PCMA Foundation supports select individuals to attend the event and enjoy the benefits of PCMA membership for one year.  The scholarship includes the following:

  • Registration to attend Convening EMEA 2021 including all educational sessions, social events, conference meals, and breaks
  • Swiss train travel pass
  • Two nights accommodation (17-19 October 2021)
  • PCMA membership for one year (if not already a member)
  • Round-trip economy airfare (up to 500 EUR)

Application deadline: Wednesday 30 June 2021
Apply now: conveningemea.org

Apply now to be a member of a hosted planner group at Convening EMEA.  You will have the opportunity to network with a small (5-10) group of business event professionals while building a relationship with a PCMA Partner.  Each member of the group is entitled to:

  • Complimentary registration to Convening EMEA 2021 including all education sessions, social events, conference meals and breaks
  • Swiss train travel pass
  • Two nights accommodation (17-19 October 2021)
  • VIP Seating at Mainstage sessions and lunches
  • A customized event itinerary which may include invitations to a focus group, hosted dinner and/or cocktail reception

Please note that travel is the responsibility of the individual. Participants will receive a customised itinerary from the partner that is hosting them and may be required to participate in planned events such as, focus groups, happy hour or dinner.

Application deadline: Wednesday 30 June 2021
Apply now: conveningemea.org

Cancellation of registration must be submitted in writing via email (emea@pcma.org) and must be dated on or before 17:00 CET on 23 August 2021 to receive a refund. After 23 August 2021 at 17:00 CET, no refunds will be granted. After 23 August 2021 cancellation requests will be considered for up to 10 days post-meeting. No refunds will be granted for no-shows.

Replacement of a registered attendee by a business colleague/co-worker must be submitted in writing via email (emea@pcma.org) and must be dated on or before 17:00 CET on 27 September 2021. These requests will not be accepted without advance written authorization from PCMA (emea@pcma.org)

If approved, the original registrants’ registration will be refunded, less a €25 substitution processing fee and the new registrant must register as a new attendee to complete registration and housing. The new registrant must be named in the written notification and register before the original registrant is refunded.  No substitutions can be made after 27 September 2021.

Yes, you can – please contact emea@pcma.org for further information.

Yes, you can, up until 23 August 2021 at 17:00 CET – please contact emea@pcma.org for further information.

Yes, we do have student registration available to existing PCMA student members. Did you know that PCMA student membership is free? Become a member here.

Please contact emea@pcma.org for further details.

Lausanne Tourism has secured preferential rates for Convening EMEA participants. Make your accommodation booking here.

Join us in hosting 300+ industry leaders, including senior business events professionals, from top international corporations, associations and PCOs.

Connecting people with purpose to ideas and opportunities – the business of human connections — is what we do better than anyone else, so why not get involved.

Connect with the PCMA audience in a relaxed and informal environment, where you can:

  • Position your brand as a leader in the business events industry.
  • Align your brand with PCMA, a recognised powerhouse in the industry.
  • Immerse the audience in your organisation’s story in creative and innovative ways.
  • Promote your brand with PCMA’s digital coverage on social media and publication networks.

Contact emea@pcma.org

If you have any queries, we are always happy to help please contact emea@pcma.org

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