The venue for Convening EMEA 2025 is Postillion Hotel & Convention Centre WTC Rotterdam Beursplein.

Attendees of PCMA Convening EMEA 2025 in Rotterdam will have option to choose a selection of hotel experiences at special PCMA EMEA rates. The host HQ hotels are Postillion and Hilton Hotels. There are also 3 other hotel options in the city centre within walking distance of the event venue. 

Our Accommodation booking portal is available here.

Cancellation of registration must be submitted in writing via email ([email protected]). All in-person registrations include a non-refundable $50,- processing fee. There are no refunds for cancellations received after 26th August 2025. No refunds will be granted for no-shows or digital registrations. 

Replacement of a registered attendee by a business colleague/co-worker must be submitted in writing via email ([email protected]) and must be dated on or before 17:00 CET on 23rd September 2025. These requests will not be accepted without advance written authorisation from PCMA ([email protected]) A $50 substitution processing fee will apply. 

Yes, the student rate is $120 to attend Convening EMEA 2025 and if you are not already a student member of PCMA please join PCMA for Free.

Attendees will be offered Train ticket Airport Transfer round trip 2nd class Dutch Railway connection to Rotterdam on Tuesday 14th October and a 3-day travel passes for delegates to move around Rotterdam. Details will be shared with Registered attendees prior to the event.

Airline partner discount:

Air France and KLM are confirmed as Airline Partners for Convening EMEA 2025 and offer 10% discount on the fare component on a wide range of public airfares on Air France, KLM and code-shared flights to registered Convening EMEA participants. The discount code will be communicated to registered participants as part of the Registration confirmation. View general information on this Air France and KLM Global Meetings & Events travel program for Organisers.