Board of Directors and Board of Trustees – Call for Nomination

2020 PCMA Board of Directors

Open Positions:

  • Chair-Elect, 1 position available, 1 year term
  • Secretary Treasurer, 1 position available, 1 year term
  • Professional Director, 4 positions available, 3 year term
  • Supplier Director, 2 positions available, 3 year term

2020 PCMA Board of Directors Eligibility

Deadline to submit nominations: Friday, June 14, 2019

For more information, contact Marni Cothern at mcothern@pcma.org or +1-312-423-7264.

Qualifications of Officers and Directors:

  • Nominees must be a professional or supplier member of PCMA for a minimum of three (3) years
  • For an officer position, nominees must be a professional or supplier member who has previously served on the PCMA Board of Directors
  • Nominees must have significant leadership experience within the industry or related organizations
  • Nominees must have:
    • An understanding of the Bylaws, current Strategic Plan, and operational procedures and policies of association boards.
    • Commitment to the organization and its mission
    • Knowledge about the programs and goals of the organization
    • Capacity to focus that knowledge on decision making that benefits the organization as a whole
      Ability and eagerness to deal with values, vision and the long-term future of the organizations
    • Ability to participate assertively in deliberation
      Excellent communication skills with an appreciation for diversity

Chair-Elect

Serves as an officer, member of the Executive Committee and member of the Board, and shall have such other powers and duties as the Chair of the Board or the Board may assign. The Chair-Elect determines committee assignments, as provided in the bylaws. The Chair-Elect also serves as Board liaison to the Convening Leaders Content Committee and visits PCMA Chapters in preparation for his/her term as Chair. In the absence of the Chair of the Board at a meeting, the Chair-Elect shall serve as the presiding officer. Candidates for the position of Chair-Elect must be professional or supplier members of PCMA who have held a position as a Director.

Secretary-Treasurer

Serves as an officer, member of the Executive Committee and member of the Board and shall have charge of and oversight responsibility for the funds and securities of the Association. All financial decisions shall be in accordance with the instructions and directions of the Board and comply with all appropriate legal requirements. Candidates for the position of Secretary-Treasurer must be professional or supplier members of PCMA and must have served as a Director.

Directors

The Board of Directors is the principal governing body of the Association and shall exercise full supervision and control over all its business affairs. Candidates for a position of Directors must be professional or supplier members of PCMA for at least three consecutive years.

PCMA has established the following timeline for the nominations process. Dates listed below are for the 2019 Calendar year:

Week of May 13
Launch Call for Nominations to membership via eblast.

June 14
Deadline to submit nominations.

June 21
Deadline for nominees to submit applications and supporting information (bio and headshot).

July 16 – August 13
Video conference interviews are conducted. Two members of the committee will interview each qualified candidate.

Week of August 26
The Nominating Committee meets in person to review all information and review candidate materials, results of phone interviews and references. After careful deliberation, the committee selects the candidates for the slate of officers and directors and reports to the President and CEO, no later than September 1.

By October 1
President and CEO notifies the membership of the proposed slate of officers and directors no later than October 1.

By November 1
Additional nominations for officer or director positions may be made by written petition signed by five percent (5%) of the membership. Such petitions must be received by the President and CEO no later than close of business November 1.
The slate proposed by the Nominating Committee shall be deemed elected if there are no petition nominations received by the President and CEO by close of business November 1.

The Board of Directors:

  • is the principal governing body of PCMA
  • provides oversight for the business affairs of PCMA and reviews and approves all of PCMA’s financial matters
  • works with the President and CEO, who is responsible for the execution of programs approved by the Board
  • is responsible for setting the direction for the organization and establishing policies to guide this direction
  • establishes and monitors the progress of PCMA’s plans for the future, including monitoring, updating and evaluating the implementation of strategic plans
  • continuously seeks to identify future leaders of PCMA
  • values and promotes consensus, cooperation and participation among all members and as individuals, should not represent any particular segment or constituency group of the membership, representing instead the interests of the entire association

If you agree to be considered as a nominee for an officer or director position with PCMA, you should be aware of the following criteria:

  • One year term of service for Officers; Three year term of service for Directors
  • Attendance at four (4) official board meetings that take place each year
    • January in conjunction with Convening Leaders
    • March/April (standalone and joint meeting with PCMA Partners)
    • June in conjunction with Education Conference
    • September (standalone and joint meeting with Trustees)
  • Officers must participate in scheduled Executive Committee conference calls (one per month)
  • New board members must participate in the Board orientation prior to the start of Convening Leaders in San Francisco, CA
  • Directors are assigned to serve as a liaison to one of the PCMA Chapters with the expectation that they will attend at least one chapter event per year in addition to regularly communicating with the Chapter President.
  • Directors are assigned as a liaison to one of PCMA’s committees or task forces with the expectation that they will participate in regular committee conference calls and activity in addition to regular communication with the committee/task force chair.
  • Officers and Directors are expected to assume personal responsibility for expenses related to board and other meetings; limited funding for airfare and lodging is available, if requested.

2020 PCMA Board of Trustees

Open Positions:

  • Chair-Elect, 1 position available, 1 year term
  • Secretary-Treasurer, 1 position available, 1 year term
  • Trustee, 4 – 6 positions available, 2 year term

2020 PCMA Board of Trustees Eligibility

Deadline to submit nominations: Friday, June 14, 2019

For more information, contact Marni Cothern at mcothern@pcma.org or +1-312-423-7264.

Qualifications of Officers and Directors:

  • For an officer position, Nominees must be a member who has previously served on the Board of Trustees for a minimum of one, two-year term.
  • Nominees have significant leadership experience within the industry or related organizations.
  • All Nominees must be current members of PCMA
  • Nominees must have:
    • General knowledge of the strategic direction of the PCMA Foundation
    • Ability to fundraise and elicit support from donors and sponsors
    • General knowledge of grant making and funding opportunities
    • Working knowledge of philanthropic organizations
    • Commitment to the organization and its mission
    • Knowledge about the programs and goals of the organization
    • Capacity to focus that knowledge on decision making that benefits the organization as a whole
    • Ability and eagerness to deal with values, vision and the long-term future of the organization

Attributes of a Well-Oriented Trustee Include:

  • Ability to assist the Foundation with engagement of non-traditional volunteers and sources of funding
  • Ability to drive the development of ideas to advance the industry
  • Excellent communication skills with an appreciation for diversity
  • Ability to participate assertively in deliberation
  • Understands the relationship between PCMA and PCMA Foundation
  • Feels comfortable participating during Board meetings and is not hesitant in asking questions, voicing concerns, or offering contrary perspectives
  • Understands the policies and governance documents of the Foundation
  • Understands the roles and responsibilities of a Trustee and those of leadership, staff and committees
  • Has a strategic focus and is able to put Board discussions into context along with a grounding in historical decisions

Chair

  • Presides at all meetings of the Board of Trustees and Executive Committee meetings
  • Provides general supervision, direction and control of the business of the PCMA Foundation
  • Sets the agenda for Board and Executive Committee meetings
  • Serves on the Executive Committee and Finance Committee
  • Reports to the Board of Trustees on actions of the Executive Committee
  • Reviews the Services Agreement between PCMA and the PCMA Foundation with the Executive Committee and reports recommendations to the Board
  • Chair serves as a non-voting ex-officio member of all committees, subcommittees and task forces
  • Serves as a member of the PCMA Board of Directors and represents the Foundation at all Board of Directors meetings

Chair-Elect

  • In absence of the Chair, the Chair-Elect performs all duties of the Chair, and when so acting is subject to all the same restrictions
  • Performs such duties as from time to time may be requested by the Chair or by the Board for Trustees
  • Serves on the Executive Committee
  • Conducts annual Leadership Orientation activities for new Board members
  • Sits on the Leadership Committee and appoints Committees, Subcommittees and Task Forces (all non-determined Chairs and members)
  • Serves on Finance Committee

Secretary-Treasurer

  • Oversees the PCMA Foundation’s financial operations
  • Supervises the collection and reporting of all income and expenditures and establishes proper accounting procedures for the handling of PCMA Foundation’s funds in banks approved by the Board of Trustees
  • Reports on the financial condition of The PCMA Foundation at meetings of the Board of Trustees and the Executive Committee and at other times when called upon by the Chair
  • Reviews and approves minutes of the Board of Trustees and Executive Committee meetings
  • Sits on and chairs the Finance Committee
  • Reviews and approves minutes of the Finance Committee
  • Review financial viability of the organization along with others to strengthen its position currently and in the future
  • Performs such duties as from time to time may be requested by the Chair of by the Board of Trustees
  • Serves on the Executive Committee
  • Reports to the Board of Trustees on actions and motivations of the Executive Committee

Trustees

The role of the Trustee is to act in the best interest of the Foundation as a whole and to exercise the legal fiduciary duties of stewardship: being faithful to the Foundation’s mission, exercising due diligence and giving undivided allegiance to the Foundation when making decisions affecting the Foundation. Trustees will fulfill the elements of the Trustee Service Agreement.

PCMA has established the following timeline for the nominations process. Dates listed below are for the 2019 Calendar year:

Week of May 13
Call for Nominations launched to PCMA membership.

June 14
Deadline to submit nominations.

June 21
Applications and references are due.

By September 30
Slate of 2020 Trustees is presented to the Board of Trustees

By Mid-November
Announcement to PCMA membership and press release is issued

  • If you agree to be considered as a nominee for an officer or trustee position with the PCMA Foundation, you should be aware of the following criteria on the Trustee Service Agreement, which must be signed by all members of the Board of Trustees at the board meeting in January 2020
  • Officers and Trustees are expected to assume personal responsibility for expenses related to board and other meetings; limited funding for airfare and lodging is available, if requested.