PCMA Board Call for Nominations

2023 PCMA Board Nominations

Open Positions:

  • Chair-Elect (1 position available; 1-year term)
  • Secretary-Treasurer (1 position available; 1-year term)
  • Director/Trustee (up to 8 positions available; 2-year term)

Nominations will open on Monday, May 16 

2023 PCMA Board Eligibility

Deadline to submit nominations: Thursday, June 30 at 5:00 pm Chicago time

Deadline to submit applications: Monday, July 11 at 5:00 pm Chicago time

For more information, contact Yvonne Tibandebage at ytibandebage@pcma.org or +1 312.423.7225.

Qualifications of Officers and Board Members:

  • All nominees must be a member in good standing of PCMA.
  • For an officer position, nominees must be a business event organizer or business event supplier member of PCMA who has previously served on the PCMA Board of Directors or PCMA Foundation Board of Trustees.
  • Nominees must have significant leadership experience within the industry or related organizations.
  • Self-nominations are allowed.

Chair-Elect

Serves as an officer, member of the Executive Committee and member of the Board, and shall have such other powers, and perform such other duties, as the Chair of the Board and/or the Board may prescribe for the Association and Foundation. The Chair-Elect shall make all committee appointments as provided in the Bylaws. In the absence of the Chair of the Board, the Chair-Elect shall be the presiding officer. Following election to office, the Chair-Elect shall prepare and file with the President and CEO, a complete list of all appointments that are to be made to the standing committees, as well as new committees the Chair-Elect will ask the Board to create after succeeding to the Chairship. Candidates for the Chair-Elect position must be event organizer or supplier members of PCMA who have held a position as a Director or Trustee.

 Secretary-Treasurer

Serves as an officer, member of the Executive Committee and member of the Board and shall have charge of and be responsible for the funds and securities of the Association and Foundation. All financial decisions, including deposits or investments, shall be in accordance with the instructions and directions of the Board.

Candidates for the Secretary-Treasurer position must be event organizer or supplier members of PCMA who have held a position as a Director or Trustee.

Director/Trustee

The Board shall be the principal governing body of the Association and, as such, shall exercise full supervision and control over all its business affairs including the oversight, development, and implementation of the Strategic Plan for the Association.

Candidates for the position of Director/Trustee must be event organizer, supplier, or faculty members of PCMA.

PCMA has established the following timeline for the nomination process. The dates listed below are for the 2022 calendar year:

May 16
Launch Call for Nominations to the membership via eblast.

June 30
Deadline to submit nominations.

July 11
Deadline to submit applications.

Early July
Written application evaluations.

Mid-July to Mid-August
Video interviews for shortlisted candidates.

August 29 – August 30
The Nominating Committee meets in person to review all candidate materials including references and results of video conference interviews. After careful deliberation, the committee selects the candidates for the slate of officers and Board members and reports to the President and CEO, no later than August 31.

By September 1
The President and CEO will notify the membership of the proposed slate of officers and Board members no later than September 1.

By October 1
Additional nominations for officer or Board member positions may be made by a written petition signed by five percent (5%) of the membership. Such petitions must be received by the President and CEO no later than the close of business on October 1.

The slate proposed by the Nominating Committee shall be deemed elected if there are no petition nominations received by the President and CEO by the close of business on October 1.

The Board:

  • is the principal governing body of PCMA and the Foundation.
  • provides oversight for the business affairs of PCMA and the Foundation and reviews and approves all of PCMA’s financial matters.
  • works with the President and CEO, who is responsible for the execution of programs approved by the Board.
  • is responsible for setting the direction for the organization and establishing policies to guide this direction.
  • establishes and monitors the progress of PCMA’s plans for the future, including monitoring, updating and evaluating the implementation of strategic plans.
  • continuously seeks to identify future leaders of PCMA and the Foundation.
  • values and promotes consensus, cooperation and participation among all members, and as individuals, should not represent any particular segment or constituency group of the membership, representing instead the interests of the entire association.

If you agree to be considered as a nominee for an officer or Board member position with PCMA, you should be aware of the following criteria:

  • One year term of service for Officers; two-year term of service for Director/Trustees.
  • Attendance at four (4) official board meetings that take place each year:
    • January in conjunction with Convening Leaders
    • March/April in conjunction with Power of Purpose: Business Events Industry Week
    • June in conjunction with EduCon
    • September/October in conjunction with Convening EMEA
  • Officers must participate in scheduled Executive Committee conference calls (one per month)
  • New board members must participate in the virtual and in-person Board orientation sessions prior to the start of Convening Leaders in Columbus.
  • Board members may be assigned to serve as a liaison to one or more PCMA Chapters with the expectation that they will attend at least one chapter event per year in addition to regularly communicating with the Chapter President.
  • Board members are assigned to one or more of PCMA’s committees or task forces with the expectation that they will participate in regular committee conference calls and activities in addition to regular communication with the committee/task force Chair.
  • Officers and Board members are expected to assume personal responsibility for expenses related to board and other meetings. Limited funding for airfare and lodging is available if requested.