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PCMA Southeast Chapter 2-Day Education Meeting

July 20 @ 1:00 pmJuly 21 @ 1:00 pm EDT

Join PCMA Southeast Chapter in Orlando for a dynamic education and networking event. Whether you are based in Florida or traveling from one of the six other states in the southeast chapter, experience a vacation-like environment and connect with several meeting professionals and students seeking best practices for the business of meetings today. Content and trending topics for the event include navigating the impacts of legislation on site selection, negotiating meeting contracts in the current economy and managing uncertainty, and changing audience behaviors and trends in food, beverage, and audiovisual. Enjoy all central Florida has to offer and the hospitality of the Doubletree by Hilton at SeaWorld!

Register below to receive EARLY BIRD RATES through 5/15/23:

Registration Category Earlybird After 5/15
Member $165.00 $185.00
Member Exhibitor (includes Registration) $365.00 $395.00
Non-Member $179.00 $199.00
Non-Member Exhibitor (includes reg) $399.00 $439.00
Faculty/Student $85.00 $109.00


Doubletree by Hilton at SeaWorld
A group rate of $129.00 per night is available for PCMA SE Attendees

Tentative Agenda:

Thursday, July 20

1:00pm-5:00pm         Registration/Networking with vendors

2:00pm-3:15pm        Opening Session: Trend Talks, hear from industry experts on the latest trends in A/V, Sustainability, F&B, Hotels and more

3:15pm-3:45pm        Break w/ vendors

3:45pm-5:00pm        Education Session: Contracts: New, Novel and Nagging Issues in Today’s Market with Tyra Warner, PhD, Esq, CMP

5:00pm-7:00pm        Networking Reception


Friday, July 21

8:00am-9:00am        Networking Breakfast

9:00am-10:00am      Panel Discussion: Navigating the impacts of discriminatory legislation on site selection

10:00am-10:30am    Break w/Vendors

10:30am-12:00pm    Closing Session: Thriving in Uncertainty with Beth Surmont


Education Session Descriptions

Contracts: New, Novel, and Nagging Issues in Today’s Market with Tyra Warner, PhD, Esq, CMP

Contracts reflect the marketplace in which they are being negotiated.  Even with years of experience, it pays to brush up on new issues that arise due to current events, changes in practice, or shifts in the market.  To fail to do so puts a party at a negotiation disadvantage.  Likewise, there are novel issues that arise from time to time, usually in response to an unusual occurrence that causes a ripple effect across the industry.  Finally, it is important not to lose sight of nagging issues that can have important financial or risk management implications, such as force majeure, performance clauses, and indemnification.

  • Determine how to address inflation issues in the contract relative to rooms, F&B, and deposit schedules.
        • Analyze performance clauses and force majeure language to ensure it is as fair and balanced as possible.
        • Create language to address discriminatory legislation or action by partners, state or local governments.


Navigating the impacts of legislation on site selection (panel participants coming soon)

There are many factors at play when selecting a site or destination for a group meeting.  Travel advisories and boycotts due to discriminatory legislation in some locales are impacting meeting planning and destinations in unique ways. This panel of experts will discuss ways to investigate impacts, current policies, and opportunities to incorporate social offsets to help you navigate decisions for future events.


Thriving in Uncertainty with Beth Surmont

If the past few years have taught us anything, it is that we can’t control what is going to happen, but we can control our response to it. Exponential changes in technology combined with accelerated trends, economic factors, and mixed with shifts in behaviors all make for a complicated and unstable environment. The playbooks we’ve used no longer work as well; and the expectations of our audiences, our partners, and our organizations are higher than ever. Those who are waiting for things to go back to how they were will be left behind. The successful ones will learn how to look at the world differently, measure risk in new ways, and create flexible systems, leaving them prepared to face whatever may come.

Beth Surmont, Vice President of Event Strategy & Design for 360 Live Media, will share perspective on new event trends, changing audience behaviors, and how you can best prepare your team to manage uncertainty and position your organization for success.



July 20 @ 1:00 pm
July 21 @ 1:00 pm
Event Categories:
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Double Tree by Hilton Orlando at SeaWorld
10100 International Drive
Orlando, FL
View Venue Website

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