2009 Call for Nominations


Deadline: Close of Business, Monday, June 16, 2008

 

Open Positions

  • Chairman-Elect
  • Secretary-Treasurer
  • Three (3) Professional Member Director positions
  • One (1) Supplier Partner Member Director position

The current PCMA Chairman-Elect, will automatically become 2009 Chairman of the Board:

John Folks
President
Minding Your Business, Inc.
900 N. Franklin Street, Suite 850
Chicago, IL 60610

The current PCMA Chairman of the Board, will automatically become Immediate Past Chairman of the Board:

Nancy L. Elder, CAE
Director, Meetings and Industry Relations
American Society for Microbiology
1752 N Street NW
Washington, D.C. 20036

New officers and directors will assume office on the first day immediately following the 2009 PCMA Annual Meeting. All officers must be professional members of PCMA.

The following Officer's and Directors' terms expire in January 2009 and they are eligible to be nominated only for a position as an Officer:

Secretary-Treasurer

Kati S. Quigley, CMP
Director, Event Marketing
Microsoft Corporation
1 Microsoft Way
Redmond, WA 98052

Directors

Sue M. Dykema, CAE
Deputy Executive Director
American Society for Aesthetic Plastic Surgery
11081 Winners Cir. Ste. 200
Los Alamitos, CA 90720-2813

Gary Schirmacher, CMP
Vice President/Western Region
Experient
1050 17th St. Ste. 850
Denver, CO 80265

Tina M. Wehmeir
Managing Partner
Talley Management Group, Inc.
700 N. Fairfax St., Suite 510
Alexandria, VA 22314

Any professional member who has previously served on the PCMA Board of Directors is also eligible for an officer position.

The following individuals' terms expire in January 2009 and they are not eligible for re-nomination to any board position:

Immediate Past Chairman of the Board

Sharon D. DelaBarre, CMP
Owner
DelaBarre & Associates
203 South 4th Street
Sequim, WA 98382

Director

Gregory T. Deininger
Vice President, Group Sales Intermediaries
Marriott Global Sales Organization
One Marriott Drive
Department 55/954.85
Washington, DC 20058

Descriptions of Open Positions:

Chairman-Elect

Serves as an officer, member of the Executive Committee and member of the Board, and shall have such other powers and duties as the Chairman of the Board or the Board may assign. The Chairman-Elect determines committee assignments, as provided in the bylaws. In the absence of the Chairman of the Board at a meeting, the Chairman-Elect shall serve as the presiding officer. Candidates for the position of Chairman-Elect must be professional members of PCMA.

Secretary-Treasurer

Serves as an officer, member of the Executive Committee and member of the Board and shall have charge of and oversight responsibility for the funds and securities of the Association. All financial decisions shall be in accordance with the instructions and directions of the Board and comply with all appropriate legal requirements. Candidates for the position of Secretary-Treasurer must be professional members of PCMA.

Directors

The Board of Directors is the principal governing body of the Association and shall exercise full supervision and control over all its business affairs.

Nomination Timeline

PCMA has established the following timeline for the nomination process. Dates listed below are for the 2008 calendar year:

  • April 17:  Call for Nominations materials are provided to the membership
  • June 16: All nominations due by close of business
  • June/July: Individuals who have been nominated are provided with the guide for nominee information form following receipt and review of their nomination.
  • July 15:  Background information from nominees is due at PCMA headquarters office.
  • July/August:  Telephone interviews are conducted with qualified candidates by members of the Nominating Committee.
  • August 28: The Nominating Committee meets in person to review all information and review candidate materials, results of phone interviews and references. After careful deliberation, the committee selects the candidates for the slate of officers and directors and reports to the President and CEO, no later than September 1.
  • by September 30:  President and CEO notifies the membership of the proposed slate of officers and directors no later than October 1, 2008.
  • by October 31: Additional nominations for officer or director positions may be made by written petition signed by:
    • five percent (5%) of the Professional membership for an officer position or Professional member Director,
    • or by written petition signed by five percent (5%) of the Supplier Partner membership for a Supplier Partner Director position.

Such petitions must be received by the President and CEO no later than close of busines November 1, 2008. The slate proposed by the Nominating Committee shall be deemed elected if there are no petition nominations received by the President and CEO, by close of business November 1, 2008.

  • by November 15:  In the event that qualified candidates are nominated by petition for any office, an election shall be conducted by a confidential mail ballot of the membership. In such cases, those officers and directors shall be elected by the Professional members, except for the Supplier Partner directors who shall be elected by the Supplier Partner membership.
    Such election shall be conducted by a qualified neutral third-party approved by the Executive Committee. The President and CEO shall provide to the third party the following:
    • a ballot detailing the qualifications of the competing candidates for each position, the text of which has been approved by the candidates. The ballot shall provide equal space for each candidate's qualifications.
    • a cover letter to the membership detailing the reason for the election and voting process. The letter shall be signed by the chair of the Nominating Committee.
    • mailing labels for all members qualified to vote in the election.

The third party shall, by November 15, 2008, mail the cover letter and ballot to the appropriate class(es) of members.

  • by December 15:  Ballots shall be returned by mail to the third party by December 15, 2008 and any ballots received after that date will not be counted. The third party shall supervise the counting of the ballots, ensuring that only qualified members have voted and shall certify the results of the election in writing to the chairperson of the Nominating Committee, with a copy to the Chairman of the Board. The candidates for each position receiving the highest number of votes shall be declared elected to said position.

For More Information

E-Mail Stacey Shafer at sshafer@pcma.org

or Call 312.423.7215

Duties, Qualifications and Commitments

Duties

The Board of Directors:

  • is the principal governing body of PCMA
  • provides oversight for the business affairs of PCMA and reviews and approves all of PCMA's financial matters
  • works with the President and CEO who is responsible for the execution of programs approved by the Board
  • is responsible for setting direction for the organization and establishing policies to guide this direction
  • establishes and monitors the progress of PCMA's plans for the future, including monitoring, updating and evaluating the implementation of strategic plans
  • continuously seeks to identify future leaders of PCMA,
  • values and promotes consensus, cooperation and participation among all members
  • as individuals, should not represent any particular segment or constituency group of the membership, representing instead the interests of the entire association.

Candidate Qualifications include that each nominee:

  • must be a professional or supplier partner member of PCMA in good standing for a minimum of three years
  • for an officer position is a professional member who has previously served on the PCMA Board of Directors
  • must have significant leadership experience within the industry or related organizations.

Nominees must have demonstrated:

  • a strong belief in the mission of PCMA and a commitment to the association
  • knowledge about the programs and goals of the organization
  • a capacity to utilize their knowledge on decision making that benefits the overall organization
  • an ability to deal with values, vision and the long-term future of the organization
  • an ability to actively participate in open and careful deliberation on all matters
  • excellent communication skills
  • an appreciation for diversity
  • skills in multi-dimensional thinking and problem analysis
  • vision through an openness to new ideas, with an ability to prioritize key issues
  • a willingness to invest in others, inspiring confidence and enthusiasm
  • support from their employer and colleagues regarding the time and financial commitment required for board service

Expected Commitments from Board Members:
If you agree to be considered as a nominee for an officer or director position with PCMA, you should be aware of the following criteria.

  • Term of service - officers: one year; elected directors: three-year term
  • Officers and Directors are expected to attend:
    • the three official board meetings that take place each year: one in conjunction with the PCMA Annual Meeting, one in the Spring and one in the Fall. In special circumstances, board members who are unable to attend a meeting may participate via conference call.
    • the annual Leadership Conference
  • Officers must participate in regularly scheduled Executive Committee conference calls between Board meetings.
  • New board members must attend the Annual Board Member Orientation conducted late each Fall.
  • Each Director is assigned to serve as a liaison to one of PCMA's chapters with the expectation that they will attend at least one chapter event per year in addition to regularly communicating with the chapter president.
  • Officers and Directors are expected to assume personal responsibility for expenses related to board and other meetings; however, limited funding for airfare and lodging is available but only if requested.

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