Planner Qualification Form

Personal Information

First Name
Last Name
Designation
Title
Organization
Telephone
Email

Profile Information

Please indicate your current role:
Association Meeting Professional
Corporate Meeting Professional
Independent Meeting Professional
Other
Please input your answer here if you chose other for the above question.
How long have you worked in the meetings and events industry?
More than 20 years
15-20 years
5-10 years
Less than 5 years
Please indicate your level of decision-making authority (select all that apply):
I typically conduct background research on meetings sites and service providers
I typically recommend meetings sites and service providers
I have the authority to make final decisions on meetings sites and service providers
I am not involved in choosing meetings sites and service providers
Other
Please input your answer here if you chose other for the above question.
Please indicate the activities for which you are directly responsible (select all that apply):
Space use, set-up or design Budgeting On-site management
Program development Site selection Food and beverage
Education Marketing/communications/Public relations Housing
Audiovisual Registration Exhibits
Transportation
On average, how many meetings do you hold per year?
1-5
6-10
11-20
21-50

Over 50

 
What is the average attendance at your largest event?
1-50
51-250
251-500
501-1,000
1,001-1,500
1,501-2,000
2,001-5,000
5,001-10,000
10,001-30,000
30,001-50,000
50,001-100,000
Over 100,000
Unknown
What is the square footage of your largest exhibition?
Under 25,000 sq. ft.
25,000-49,999 sq. ft.
50,000-99,999 sq. ft.
100,000-249,999 sq. ft.
More than 250,000 sq. ft.
What is the attendance at your smallest event?
Fewer than 25
25-49
50-99
100-249
250-499
500-999
1,000-2,499
2,500 or more
What is your total annual budget for events in USD?
Less than $100,000
$100,000-$249,000
$250,000-$499,999
$500,000-$999,999
$1 Million-$2.5 Million
More than $2.5 Million
Please indicate in which of the following locations you hold meetings (select all that apply):
Eastern Canada Western Canada Northeast USA Southeast USA
Northwest USA Southwest USA West USA South USA
Midwest USA Mexico Caribbean Eastern Europe
Western Europe Asia South America Middle East
Africa Pacific Rim Australia Central America

 

Please complete the following information regarding a future meeting that could be discussed with PCMA Partners

Future Meeting

Type of meeting:
Please input your answer here if you chose other for the above question.
Event Name:
Preferred Location:

Please input your answer here if you chose other for the above question.:

Planning lead time (in months):
Average length of event (in days):
Average number of attendees:
Expected total number of room nights booked during the event (the average number of rooms booked per night times the total number of nights):
Next open date (MM/YYYY) - should be after January 2012:
Meeting space required:
Yes No
If yes, largest approximate square footage required:
On and off-site events/activities required?
Yes No
Ground transportation required?
Yes No

Partner Preferences

Please rank your top 5 preferences for one-on-one appointments with PCMA Partners and a select group of advertisers. This information is for use only in the application approval process - actual appointment booking will take place 6-8 weeks in advance of the conference. Select companies with which you have potential *NEW* business to discuss

Rank 1:
Rank 2:
Rank 3:
Rank 4:
Rank 5:

San Antonio

As part of the hosted buyer package, meeting planners with qualified business for San Antonio will be contacted by SACVB to schedule a customized experience to make the most of their time. Two to three hours on either Sunday morning/early afternoon or Wednesday afternoon will be needed.
Would you consider San Antonio as a destination for a future meeting?
If so, please indicate the total attendance for your meeting:
What is the next open year for which you would consider San Antonio?
May someone from San Antonio contact you to discuss that opportunity?

Terms and Conditions

Upon acceptance, PCMA hosted one-on-one planners receive complimentary registration, a discounted hotel room rate, and must pre-schedule and attend (5) one-on-one appointments with PCMA Partners and advertisers during 2012 PCMA Education Conference.

Failure to complete this commitment will result in a charge for conference registration and applicable hotel cancellation fees.

All cancellation requests must be received in writing by Tuesday May 15. After this date, attendees will be charged a $150 fee.

Please type your name to indicate that you have read and accept the terms and conditions above: