Leading Meeting Professionals

Professional Convention Management Association

Grant Funding

The PCMA Education Foundation supports PCMA by driving innovation and learning for the global meetings community through grants that fund research for innovation, education, and scholarships.

What We Fund
The PCMA Education Foundation ​has develop​ed a complete RFP to guide proposal submissions.  2016 Research Request for Proposal

How to Apply

The PCMA Education Foundation grants program has three application cycles per year. Below is an overview of the application and review process for 2016-17:

Deadline for Letters 
of Inquiry 
Invitations to Apply
Sent No Later Than
Deadline for Submitting 
Invited Full Proposal
Final Funding 
Decisions Announced
No Later Than
June 15, 2016
June 30, 2016 July 31, 2016 September 15, 2016
October 15, 2016 October 31, 2016 November 30, 2016 January 15, 2017
February 15, 2017 February 30, 2017 March 31, 2017 May 15, 2017
June 15, 2017 June 30, 2017 July 31, 2017 September 15, 2017
October 15, 2017 October 30, 2017 November 30, 2017 January 15, 2018

If the deadline date falls on a weekend, it will automatically be moved to the next business day.

Letter of Inquiry
Letters of Inquiry (LOI) should be submitted via email to Stacey Shafer at sshafer@pcma.org, indicating “Letter of Inquiry” in the subject line of the email.  LOIs will be reviewed according to the timeline above and grant application.

Emailed LOIs must include:

  • Topic and Brief Summary (1-2 sentences)
  • How the project links to the solicited areas in the RFP (1-2 sentences) or rationale for other project category
  • Funding Amount Requested (in USD)
  • Brief Timeline of Key Milestones
  • Outputs – Reports, Products, Tools, etc. (1-2 sentences)

Funding Range

The median grant amount for projects funded in recent years is $20,155 falling into a complete bell curve range of approximately $5,000-$50,000 and a normal range of approximately $10,000-$25,000.

Overhead, indirect costs, and facilities and equipment expenses shall not exceed fifteen percent (15%) of the grant amount.

What We Do Not Fund

The PCMA Education Foundation does not fund projects that benefit an individual’s personal matters, any commercial and/or financial interests, venture capital proposals, capital improvements, business equipment or supplies, endowments or other projects/initiatives that do not align with PCMA’s Strategic Plan.

Proposals are accepted from the U.S. and internationally, however all proposals must be submitted in English and budgets must be proposed in U.S. Dollars.


Contact Stacey Shafer at 312.423.7215 or sshafer@pcma.org

February 28, 2015 

PCMA Education Foundation