2013 PCMA Headquarter Volunteer Opportunities
Annual Meeting Program Committee
Achievement Awards and Recognition Committee
Advocacy Task Force
Corporate Social Responsibility (CSR) Task Force
Corporate Task Force
Digital Strategy Task Force
Education Conference Program Committee
Education Task Force
Emerging Leaders Task Force
Exhibits and Tradeshows Task Force
Faculty Task Force
Foundation: Annual Giving Task Force
Foundation: Dinner Celebrating Professional Achievement Task Force
Foundation: Silent Auction Task Force
Global Task Force
Independent Professionals Task Force
Medical Meetings Task Force
Membership Committee
Social Media Advisory Group
Student Advisory Group
2014 Annual Meeting Program Committee (AMPC)*
The charge of the Annual Meeting Program Committee (AMPC) is to assess and enhance submissions, design and develop new educational content (concurrent sessions) for the PCMA Annual Meeting.
The Annual Meeting Program Committee is comprised of 12 individuals:
- AMPC Chair
- Four (4) members at large, appointed by the PCMA Chair-Elect
- Seven (7) chairs of each specialty expertise task force (noted below with an *)
Individuals appointed as one of the four (4) members at large or nine (7) specialty expertise task force chairs will be contacted individually to review the time commitment of this committee. Those interested in participating on the AMPC should select one of the nine (7) specialty expertise task forces as their choices on the volunteer form.
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Achievement Awards and Recognition Committee
The PCMA Achievement Awards and Recognition Committee works with staff to develop and promote the PCMA Achievement Awards and Recognition program, which honors the best and brightest in the meetings industry. The committee works to promote nominations throughout the industry, makes recommendations to the PCMA Board of Directors on honoree selections and works with staff to develop ways to celebrate the honorees' accomplishments at the PCMA annual meeting: Convening Leaders. This committee also strives to create innovative ways to recognize new and emerging PCMA leaders.
This committee is recommended for members who:
- Are creative thinkers with a "marketing mind"
- Are familiar with awards programs within associations
Time Commitment:
- Attendance at the committee meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the Awards Luncheon, held during Convening Leaders in Orlando
- Attendance at the committee meeting during the PCMA Education Conference in Denver - June 24 - 27, 2013
- Attendance at the Awards Selection Meeting, Fall 2013 in Chicago
- Participation in four to six conference calls throughout the year
- Approximately 25 hours of outside work throughout the year to include activities surrounding the marketing of the awards program, evaluation of the awards nominations and onsite assistance at the PCMA Convening Leaders Awards ceremony
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Advocacy Task Force
The Advocacy Task Force works with staff to make recommendations to the Board of Directors for appropriate actions for PCMA to take in support of its membership and the industry. The group will also recommend the development of tools and resources allowing constituents to promote the value of the industry and their profession to government officials, impact legislature and other activities as appropriate. The Advocacy Task Force may be asked to represent PCMA and the industry on Capitol Hill. This group will work in collaboration with other industry associations for the greater good of the industry.
This Task Force is recommended for members who:
- Are passionate about the value of the industry and their profession
- Are experienced professionals who can bring new and innovative ideas to the Task Force
- Are comfortable with public speaking or facilitating presentations
Time Commitment:
- Attendance at the Task Force meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the Task Force meeting during the PCMA Education Conference in Denver - June 24 - 27, 2013
- Participation in four to six conference calls throughout the year
- Approximately 10 hours of outside work throughout the year
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Corporate Social Responsibility (CSR) Task Force*
Based on the three pillars of Corporate Social Responsibility, people, planet and profit the CSR Task Force will work towards strengthening the overall image and global responsibility of PCMA through education and community involvement, focusing on Network for the Needy, Green and Sustainable Meetings and Ethical and Responsible Business Practices. Additionally, the CSR Task Force also works in close collaboration with the Annual Meeting Program Committee to create and develop SIG concurrent sessions for Convening Leaders and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics.
This task force is recommended for members who:
- Enjoy the topics of sustainability and social responsibility
- Read a wide variety of publications and attend industry educational events
- Have a passion for community service
- Have a thorough understanding of the meetings and conventions industry
- Are innovative thinkers and creative problem solvers
Time Commitment:
- The Chair of this Task Force will serve on the Annual Meeting Program Committee
- Attendance at the Task Force meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the AMPC Task Forces Meeting in Chicago - March 2013
- Attendance at the Task Force meeting during the PCMA Education Conference in Denver - June 24 - 27, 2013
- Participation in four to six conference calls throughout the year
- Approximately 10 hours of outside work throughout the year
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Corporate Task Force*
The Corporate Task Force works in close collaboration with the Annual Meeting Program Committee to create and develop SIG concurrent sessions for PCMA Convening Leaders and the online community. This group will strive to identify create and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with member development.
This task force is recommended for members who:
- Are knowledgeable about current industry news, trends, research and emerging issues within Corporate Meetings
- Are knowledgeable about adult learning
- Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
- Are experienced topical professionals that can bring new ideas and solutions to the Task Force
Time Commitment:
- The Chair of this Task Force will serve on the Annual Meeting Program Committee
- Attendance at the Task Force meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the AMPC Task Forces Meeting in Chicago - March 2013
- Participation in monthly conference calls during the first half of the year and continued follow-up calls through the remainder of the year
- Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members
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Digital Strategy Task Force
The Digital Strategy Task Force works in concert with staff to recommend strategies for engagement and implementation of new technologies allowing PCMA to remain competitive and showcase innovative solutions to its members and the larger audience.
This Task Force is recommended for members who:
- Feel comfortable with technology and making recommendations for how PCMA can maintain its relevance in an increasingly digital world
- Are familiar with new and innovative trends related to technology
Time Commitment:
- Attendance at the Task Force meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the Task Force Meeting during the PCMA Education Conference in Denver - June 24 - 27, 2013
- Participation in four to six conference calls throughout the year
- Approximately 10 hours of outside work throughout the year
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Education Conference Program Committee
The charge of the Education Conference Program Committee is to analyze, design and develop the educational content of the PCMA Education Conference. The Education Conference Program Committee will strive to identify creative and innovative content which meets the leadership development needs of current and future PCMA members. This will be accomplished in close collaboration with the PCMA Education Department, the PCMA Meetings & Events Department, the PCMA Board and other subject matter experts. The final program will be submitted to PCMA's President and CEO and PCMA's Chairman of the Board for final approval.
This committee is recommended for members who:
- Have previously attended the PCMA Education (formerly Leadership) Conference
- Enjoy the topics of leadership development and personal and professional growth
- Have an interest in educational programming development
Time Commitment:
- Committee appointment will take place in August 2012
- Attendance at a committee meeting in Chicago - the week of September 10, 2012
- Attendance at the committee meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the committee meeting during the PCMA Education Conference in Denver - June 24 - 27, 2013
- Attendance and on-site responsibilities at the PCMA Education Conference in Denver - June 24 - 27, 2013
- Participation in four to six conference calls throughout the first half of the year
- Approximately 30 hours of outside work throughout the first half of the year to review volunteer concepts and research topics and speakers
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Education Task Force
The PCMA Education Task Force is designed to help PCMA retain the position of and fulfill our mission of "delivering superior and innovative education." The charge covers input and guidance on crucial strategic considerations for Chapter Education, Products & Services, Convening Leaders and other PCMA educational events and formats. The group will look at PCMA educational offerings holistically and recommend areas for improvement and innovation.
This Task Force is recommended for members who:
- Are knowledgeable about adult learning
- Regularly read industry publications, including PCMA Convene®, and can make recommendations for PCMA Education and marketplace experiences
Time Commitment:
- Attendance at the Task Force meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the Task Force meeting during the PCMA Education Conference in Denver - June 24 - 27, 2013
- Participation in four to six conference calls throughout the year
- Approximately 10 hours of outside work throughout the year
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Emerging Leaders Task Force (formerly New Professionals)*
The Emerging Leaders Task Force works in close collaboration with the Annual Meeting Program Committee to create and develop SIG concurrent sessions for the Annual Meeting and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with member development.
This Task Force is recommended for members who:
- Have spent less than seven (7) years in the meetings & events industry
- Are knowledgeable about current industry news, trends, research and emerging issues related to new professionals
- Are knowledgeable about adult learning
- Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
- Are experienced topical professionals that can bring new ideas and solutions to the Task Force
Time Commitment:
- The Chair of this Task Force will serve on the Annual Meeting Program Committee
- Attendance at the committee meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the AMPC Task Forces Meeting in Chicago - March 2013
- Attendance at the Task Force meeting during the PCMA Education Conference in Denver - June 24 - 27, 2013
- Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
- Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of member
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Exhibits and Tradeshows Task Force*
The Exhibits and Tradeshows Task Force works in close collaboration with the Annual Meeting Program Committee to create and develop SIG concurrent sessions for the Annual Meeting and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with membership development.
This Task Force is recommended for members who:
- Are knowledgeable about current industry news, trends, research and emerging issues related to exhibits and tradeshows
- Are knowledgeable about adult learning
- Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
- Are experienced topical professionals that can bring new ideas and solutions to the Task Force
Time Commitment:
- The Chair of this Task Force will serve on the Annual Meeting Program Committee
- Attendance at the Task Force meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the AMPC Task Forces Meeting in Chicago - March 2013
- Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
- Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members
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Faculty Task Force
The purpose of the Faculty Task Force is to maintain communication between faculty members and PCMA and to identify topics of significance as related to the value of faculty and student participation in PCMA.
The objectives of this task force will be to:
- Create a mentoring community of meetings and event management faculty for sharing, supporting and advising each other on academic concerns.
- Identify and develop tools, resources and education for faculty
- Recommend enhancements for the PCMA Student Experience, including transitioning into the workforce and early career. In addition, facilitate student chapter development and activities where appropriate.
This Task Force is recommended for members who:
- Are faculty at college or university hospitality programs
Time Commitment:
- Attendance at the Task Force meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Participation in four to six conference calls throughout the year
- Approximately 10 hours of outside work throughout the year
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Foundation: Annual Giving Task Force
The PCMA Education Foundation Annual Giving Task Force works with staff to implement a year round giving campaign. The Task Force assists staff in launching a kickoff at the PCMA Annual Meeting and assists in implementing the Annual Giving Plan to sustain the program on a year round basis. The Task Force promotes the benefits of personally giving to the PCMA Education Foundation and works to achieve maximum revenue goals.
This Task Force is recommended for members who:
- Have been employed at least five (5) years in the industry
- Are comfortable soliciting donations
Time Commitment:
- Solicit and collect donations at face to face events (PCMA Annual Meeting and Education Conference)
- Participation in four to six conference calls throughout the year
- Approximately 15 hours of outside work to include researching other industry giving programs and developing new ways to market the campaign and solicit donations
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Foundation: Dinner Celebrating Professional Achievement Task Force
The PCMA Education Foundation Dinner Celebrating Professional Achievement Task Force works with staff to make the Foundation Dinner the most successful black tie industry event, honoring the lifetime achievements of industry professionals. The Task Force works to promote the sponsorship of tables and tickets for the Dinner to achieve maximum revenue goals and raise awareness of the PCMA Education Foundation.
This Task Force is recommended for members who:
- Have been employed at least five (5) years in the industry
- Have attended at least one (1) PCMA Education Foundation Dinner
- Are comfortable soliciting table and ticket sales for the event
Time Commitment:
- Participation in four to six conference calls during the first six months of the year
- Approximately 15 hours of outside work to include making solicitation calls to produce table/ticket sponsors and obtain all necessary sponsor documents.
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Foundation: Silent Auction Task Force
The PCMA Education Foundation Silent Auction Task Force works with staff to make the Silent Auction the most successful auction in the industry. The Task Force works to obtain the industry's most desirable packages by including a myriad of amenities and services. The Task Force works to promote packages to achieve maximum revenue goals and raise awareness of the PCMA Education Foundation.
This Task Force is recommended for members who:
- Have been employed at least five (5) years in the industry
- Are comfortable reaching out to their contacts to obtain donated items for the auction
Time Commitment:
- Participation in four to six conference calls throughout the year, beginning in the fall
- Approximately 30 hours of outside work to include researching other industry auctions, making solicitation calls to secure packages and obtain all necessary sponsor documents
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Global Task Force*
The Global Task Force promotes the value that PCMA members bring to the international marketplace and defines and identifies areas that will enhance their understanding of doing business overseas. The Global Task Force will work with staff to support an assist in the development of new and existing international programs and offerings. The Global Task Force also works in close collaboration with the Annual Meeting Program Committee to create and develop SIG concurrent sessions for the Annual Meeting and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with member development.
This Task Force is recommended for members who:
- Plan meetings internationally or represent an international destination
- Have an interest in developing international meeting education sessions and resources
- Are knowledgeable about current industry news, trends, research and emerging issues related to international meetings
- Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
- Are experienced topical professionals that can bring new ideas and solutions to the Task Force
Time commitment:
- The Chair of the Session Development Subcommittee will serve on the Annual Meeting Program Committee
- Attendance at the Task Force meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the AMPC Task Forces Meeting in Chicago - March 2013
- Attendance at the Task Force meeting during the PCMA Education Conference in Denver - June 24 - 27, 2013
- Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
- Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members
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Independent Professionals Task Force*
The Independent Professionals Task Force works in close collaboration with the Annual Meeting Program Committee to create and develop SIG concurrent sessions for the Annual Meeting and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with member development.
This Task Force is recommended for members who:
- Are knowledgeable about current industry news, trends, research and emerging issues related to independent meeting professionals
- Are knowledgeable about adult learning
- Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
- Are experienced topical professionals that can bring new ideas and solutions to the Task Force
Time Commitment:
- The Chair of this Task Force will serve on the Annual Meeting Program Committee
- Attendance at the committee meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the AMPC Task Forces Meeting in Chicago - March 2013
- Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
- Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members
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Medical Meetings Task Force*
The Medical Meetings Task Force works in close collaboration with the Annual Meeting Program Committee to create and develop SIG concurrent sessions for the Annual Meeting and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with member development.
This Task Force is recommended for members who:
- Are knowledgeable about current industry news, trends, research and emerging issues related to medical meetings
- Are knowledgeable about adult learning
- Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
- Are experienced topical professionals that can bring new ideas and solutions to the Task Force
Time Commitment:
- The Chair of this Task Force will serve on the Annual Meeting Program Committee
- Attendance at the Task Force meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the AMPC Task Forces Meeting in Chicago - March 2013
- Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
- Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members
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Membership Committee
The Membership Committee is charged by the Board of Directors to ensure that the PCMA member value position and brand is clearly conveyed to both existing and potential members. As part of its charge, the committee may be asked to help PCMA staff evaluate new member resources and identify new members and new member markets. The Membership Committee will act as a sounding board for the critical messages and initiatives necessary for recruitment and retention of PCMA members.
Specific committee activities include:
- Recruit new PCMA members
- Assist with member retention through outreach to members up for renewal
- Support the various services created to enhance member experiences
- Support the Membership Chairs of the PCMA Chapters to ensure continuity and achievement of membership objectives
- Committee members may be asked to make phone calls, staff booths, or otherwise communicate with members and potential members
This committee is recommended for members who:
- Are comfortable making cold calls to recruit new members
- Are familiar with membership recruitment and retention strategies within associations
- Have access to and be able to supply prospecting resources
- Have a thorough understanding of the meetings and conventions industry
Time Commitment:
- Attendance at the committee meeting during PCMA Convening Leaders in Orlando - January 13 - 16, 2013
- Attendance at the committee meeting during the PCMA Education Conference in Denver - June 24 - 27, 2013
- Participation in six to ten conference calls throughout the year
- Approximately 5 hours per month of outside work throughout the year to research prospects, potential growth areas for membership and actively engage with PCMA on recruitment and retention
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Social Media Advisory Group
The purpose of the Social Media Advisory Group is to serve as a resource for PCMA staff by keeping PCMA abreast of social media and technology trends and practices, and assisting in the integration of these practices. The group will also provide input on educational sessions needed related to social media and will act as a "sounding board" to the PCMA Marketing Team.
This Advisory Group is recommended for members who:
- Are active influencers in the world of social media
Time Commitment:
- Participation in four to six conference calls throughout the year
- Approximately 10 hours of outside work throughout the year
Student Advisory Group
The purpose of the Student Advisory Group is to maintain communication between student members and PCMA and to identify topics of significance as related to the value of student participation in PCMA. The Student Advisory Group also provides input into student programming for the PCMA Annual Meeting.
This Advisory Group is recommended for members who:
- Are PCMA student members enrolled in university hospitality programs
Time Commitment:
- Participation in four to six conference calls throughout the year
- Approximately 10 hours of outside work throughout the year
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Student Advisory Group
The purpose of the Student Advisory Group is to maintain communication between student members and PCMA and to identify topics of significance as related to the value of student participation in PCMA. The Student Advisory Group also provides input into student programming for the PCMA Annual Meeting.
This Advisory Group is recommended for members who:
- Are PCMA student members enrolled in university hospitality programs
Time Commitment:
- Participation in four to six conference calls throughout the year
- Approximately 10 hours of outside work throughout the year
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