Leading Meeting Professionals

Professional Convention Management Association

Privacy Policy

Professional Convention Management Association (referred to as "PCMA", "we" or "us") is committed to protecting the privacy of our member's and website user's personal information. This statement applies with respect to the information that we collect from the PCMA website, located at www.pcma.org. Amendments to this statement will be posted at this URL and will be effective when posted. Your continued use of this site following the posting of any amendment, modification or change shall constitute your acceptance thereof.

I. INFORMATION COLLECTED

We collect non-personally identifiable information about you in a number of ways, including tracking your activities through your IP address, computer settings or most-recently visited URL. We may also ask you to provide certain non-personally identifiable information about yourself, such as your age, volume and type of meetings you conduct, buying preferences, etc. We do not collect any personally identifiable information about you unless you voluntarily submit such information to us, by, for example, filling out a survey, registration form or similar data collection instrument.

II. USE OF PERSONAL INFORMATION

In general, we will only use the information you provide to us for the purposes as are described at the point of collection. We do not share or provide your information with third-parties, other than as necessary for the functions of the website and the fulfillment of the purpose for which the information is collected. We may also use this information to deliver to you information about PCMA and promotional material from PCMA, trend analysis, pattern detection, and site administration. Your information may also be used by PCMA to contact you when necessary. Users may opt-out of receiving future communications from PCMA by following the instructions set forth in the opt-out section below.

In addition, PCMA shares certain information you have provided us with carefully selected Partners, but PCMA will not share email, phone or fax information with these partners.

Personal demographic and profile data may be used to tailor your experience at our site, showing you content we think you might be interested in.

III. AUTOMATICALLY COLLECTED INFORMATION

During your visit to the website, we also may collect information your visit but not about you. For instance, we may collect your IP address, browser type, domain name, access times and referring website address. This information helps facilitate the online experience at our website. In addition, we use cookies to track usage patterns at our site and to control the display of ads, as well as to offer other functionalities (such as helping to track items in your shopping basket, and "recognizing" you to speed up your log-in when you visit our sites). See below for more detail on cookies. We use your IP Address to help diagnose problems with our server, and to administer our website.

IV. USE OF COOKIES

When you view our website we might store some information on your computer. This information will be in the form of a "cookie" or similar file. Cookies are small pieces of information stored on your hard drive, not on our site. Cookies do not spy on you or otherwise invade your privacy, and they cannot invade your hard drive and steal information. Rather, they help you navigate a website as easily as possible. We use cookies to identify you and to deliver content specific to your interests.

V. SECURITY

Our site has industry standard security measures in place to protect the loss, misuse and alteration of the information under our control. While there is no such thing as "perfect security" on the Internet, we will take all reasonable steps to insure the safety of your personal information.

VI. OTHER WEB SITES; LINKS

Our website contains links to other websites. PCMA is not responsible for the privacy practices or the content of such websites. We encourage you to become familiar with privacy policies of other sites you visit, including linked sites.

VII. CORRECT; UPDATE

PCMA allows its members the option to change or modify information previously provided. This may be done through the following methods:

1.visit the Member Profile section of the site and follow the appropriate instructions.

2.e-mail the corrected and/or updated information to memberrelations@pcma.org.

3.Fax your corrections and/or updates to PCMA Member Relations Dept. at 312-423-7222.

Unfortunately, to the extent that such information is also stored in other databases, we cannot always ensure that such corrections or deletions will reach the other databases. We will use all reasonable efforts to ensure that your information is removed from or corrected in our records.

VIII. CHOICE; OPT OUT

You may opt-out of receiving postal mail, e-mail and/or facsimile communications from PCMA by the following means:

1. send an e-mail to memberrelations@pcma.org

2. Call PCMA Member Relations at 877-827-7262 and request to be removed from PCMA postal mail, email and/or facsimile communication lists.

Please note that your opt-out choices do not apply to messages from PCMA regarding your membership or organizational matters, such as nominations, awards, etc.

We will take commercially reasonable steps to implement your opt-out requests promptly; but you may still receive promotional information from us by postal mail for up to 60 days due to printing and mailing schedules, and up to 10 days for facsimile and e-mail.

IX. PUBLIC FORUMS

This site may make chat rooms, forums, message boards, and/or news groups available (collectively called community tools) to its users. Please remember that any information that is disclosed in these areas becomes public information and you should exercise caution when deciding to disclose your personal information.

X. OPERATIONS IN THE UNITED STATES

Our website and the servers that make this site available worldwide are located in the United States. The Internet laws in the United States govern all matters relating to this site. Any information you provide in subscribing to our website or registering or ordering at our website will be transferred to the United States. By visiting our site and submitting information, you authorize this transfer, processing and use.

Contacting us:

If you have any questions about this privacy statement, the practices of this site, or your dealings with this website, you can contact us at memberrelations@pcma.org.

PCMA DEFINED