Leading Meeting Professionals

Professional Convention Management Association

July 29 2016

Meeting Vendor Contracts 101 - Registration Now Open!

PCMA Capital Chapter
Meeting Vendor Contracts 101 
Thursday, August 25, 2016 4:00 PM - 7:00 PM (Eastern Time)
Hilton Alexandria Old Town
1767 King St
Alexandria, Virginia 22314


Wish you knew more about vendor contracts beyond the obvious venue and A/V? Ever find yourself not knowing what to ask or wondering if you're asking the right questions during vendor contract negotiations?

Here's your chance to discuss standard contract language and beyond with those "other" vendors during this round table classroom. Interact with other planners and suppliers to learn the facts and the answers to your ongoing questions. What should you be asking...the photographer, the transportation company, the contractor, the convention center, the staffing agency, the speakers bureau

Learning Objectives
  1. Recognize what is and isn’t negotiable in vendor contracts, and why
  2. Understand what factors determine a vendor's interest and perceived value in obtaining your business
  3. Learn why various clauses are included in vendor contracts
  4. Learn best practices and mistakes to avoid when contracting with vendors
Round Table Topics
  • On-site Services
  • Photography
  • Staffing
  • Convention Center
  • Transportation
  • Speakers Bureau
Thursday, August 25
  • 3:30 pm: Registration
  • 4:00 - 6:00 pm: Education Program
  • 6:00 - 7:00 pm: Networking Reception
  • Self-parking at hotel - $8.00 per guest
  • King Street Metro (Blue/Yellow)
    • Hotel is across the street from metro

Registration Fees
Planner Member: $20.00
Student Member: $20.00
Supplier Member: $55.00

Planner Non-Member: $40.00
Student Non-Member: $40.00
Supplier Non-Member: $75.00 

Cancellation Policy: Cancellations must be received in writing to PCMAinfo@ascent-management.com at least seven (7) days prior to event to receive refund of event fees paid, less $10 processing fee. No refunds will be given for cancellations received within 7 days of event, or if registrant no-shows. Substitutions are permitted. Cancellations must be received in writing.

Thank You to Our Sponsors