Leading Meeting Professionals

Professional Convention Management Association

July 21 2016

Call for 2017 Board and Committee Nominations - PCMA Chesapeake Chapter

Kerry Kurowski, CMP

Further ​Your ​Career and ​Develop ​Your ​Leadership ​Abilities ​Through service!

PCMA Chesapeake Chapter is putting out a call for 2017 board and committee nominations.

Volunteers are the lifeblood of our chapter, and we are committed to providing our members with dynamic leadership opportunities that support professional and career growth.

Applications for the 2017 Chesapeake Chapter Board of Directors may be made by completing the form below by the deadline of Friday, August 12, 2016.

Apply for a position via the link below:
http://survey.constantcontact.com/survey/a07ecy9179uiqmmdb83/a001iqwee054/questions

The following positions are available for the 2017 calendar year:

  • Director, Programs (1-year term)
  • Director, Membership (2-year term)
  • Director, Sponsorship (2-year term)
  • Secretary (1-year term)

What information do you need to provide in your application? The ​Candidate Guide can be found here.

Apply for a position via the link:

Job Descriptions

Director, Programs
(Education) - 1-year term

  • Manages volunteers on the programs committee, including committee recruitment, retention, and equitable distribution of tasks.
  • Oversees site selection, content creation, speaker lineup and all logistics for up to eight (8) networking and education programs per year. Ensures chapter's educational needs are met.
  • Coordinates with Communications, Secretary and Administrator to ensure program details are announced a minimum of six weeks in advance, including registration information and budget.
  • Creates and works with committee to execute run of show/agenda for all programs
  • Serves as point of content for speakers, panelists, moderators etc.
  • Attends events to ensure everything runs smoothly. Works with chapter administrator to oversee and manage onsite registration for each chapter event, as needed.
  • Attends and actively participates in all Chesapeake Chapter board meetings. This includes two (2) in-person retreats in November and mid-summer (locations and exact dates TBD); and meetings by conference call.
  • Produces a monthly report to the board detailing activities of the committee during the previous month.
  • Attends and actively participates in a minimum of (5) chapter events per year.
Director, Membership - 2-year term
  • Manages volunteers on the communications committee, including committee recruitment, retention, and equitable distribution of tasks.
  • Oversees member recruitment: contacting guests who attend chapter events about membership.
  • Manages member retention: ensuring our members are satisfied with their experience and anticipating the needs of our members to make the membership a valuable experience for them.
  • Leads chapter and national membership drives.
  • Attends and actively participates in all Chesapeake Chapter board meetings. This includes two (2) in-person retreats in November and mid-summer (locations and exact dates TBD); and meetings by conference call.
  • Produces a monthly report to the Board detailing activities of the committee during the previous month.
  • Attends and actively participates in a minimum of (5) chapter events per year.
Director, Sponsorship - 2-year term
  • Manages volunteers on the sponsorship committee, including committee recruitment, retention, and equitable distribution of tasks.
  • Handles sponsorship solicitation and retention for chapter programs.
  • Finds venue sponsors for up to eight networking and education program per year.
  • For non-venue sponsors, creates and matches cash sponsorship opportunities with sponsor needs and outcomes.
  • Works with Treasurer to prepare contracts, send invoices and track payment of sponsors.
  • Tracks fulfillment of in-kind sponsorships to ensure delivery.
  • Works with Director, Programs to ensure sponsorship deliverables are executed as agreed.
  • Coordinates execution of thank you notes to sponsors and speakers
  • Attends and actively participates in all Chesapeake Chapter board meetings. This includes two (2) in-person retreats in November and mid-Summer (locations and exact dates TBD); and meetings by conference call.
  • Produces a monthly report to the board detailing activities of the committee during the previous month.
  • Attends and actively participates in a minimum of (5) chapter events per year.
Secretary - 1-year term
  • Provides notice of all board meetings.
  • Prepares and maintains meeting minutes of all chapter and board meetings.
  • Serves as the custodian of the legal papers and documents, business records and the corporate seal of the chapter.
  • Has the authority to designate as true and correct copies of the Bylaws, resolutions and minutes of the board of directors and other committees, and other documents of the chapter.
  • Serves as a member of the Executive Committee.
  • Attends and actively participates in all Chesapeake Chapter board meetings. This includes two (2) in-person retreats in November and mid-summer (locations and exact dates TBD); and meetings by conference call.
  • Attends and actively participates in a minimum of (5) chapter events per year.

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