Leading Meeting Professionals

Professional Convention Management Association

February 19 2016

Cancellations, Catastrophes and Contagions: The Meeting Planner’s Guide To Dealing With Unexpected Challenges

Kelly Peacy

There are many uncertainties surrounding the spread of Zika, but one fact seems clear: the virus will have consequences for the travel, tourism and conference industry. While the World Health Organization and the Centers for Disease Control and Prevention outline efforts to combat Zika, the fight is far from over. As the global health community comes together to slow the spread, members of the meetings and convention industry must consider how to protect their attendees and their organizations.

It’s clear that Zika raises serious concerns for the safety of attendees. In this type of unforeseen scenario, meeting professionals will keep all their options on the table, and in some cases, they may need to review their contracts to understand cancellation clauses. At PCMA, we know some of our members may face tough decisions in the coming year as Zika spreads. We’ve compiled a comprehensive set of resources to assist in internal discussions and safety precautionary measures.

Primary resources to keep current on Zika:

More information on what Zika means for meetings:

Are you currently planning a meeting or conference in an area where Zika transmission is occurring? How is your organization addressing the situation? Go to Catalyst to share your insights to help the entire PCMA community.

  See below to access a checklist.

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