Leading Meeting Professionals

Professional Convention Management Association

March 27 2015

Top 6 Tips For Planning a Meeting in Panama

By Amanda Rushing, CMP
  1. Learn the culture of the country you are meeting in. Protocol is extremely important, make sure you know what is expected.

  2. Learn key phrases in Spanish and tap into your bilingual team members on staff to assist in translation. This is key when working in a predominantly Spanish speaking country.

  3. Developing personal relationships with vendors and contacts are key, it’s better to plan a few additional visits to discuss in person versus communicating only via e-mails. Set up regular conference calls.

  4. Find a PCO who can help with shipping, customs and for printing onsite.

  5. Rent phones for onsite communication to avoid international roaming charges.

  6. Check out all of the activities/tours to understand how logistics will work and what adjustments need to be made during your site visits.

More on Panama from a year-long, 5 part Convene® series about ASCE's 2014 Civil Engineering Conference held in Panama City:
#1 - Civil Engineers Build a Meeting Around the Panama Canal
#2 - Laying the Foundation: ASCE's 2014 Annual Meeting Begins To Take Shape
#3 - ASCE Builds a Meeting Around the Panama Canal
#4 - Paradise City - ASCE Prepares to Meet in Panama
#5 - Building A Meeting Around The Panama Canal

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