Leading Meeting Professionals

Professional Convention Management Association

Best Places for Small Meetings

by By the Editors of Convene | Aug 06, 2013


On their first world tour in 1964, The Beatles stayed at The Edgewater Hotel, just two years after it was built for the 1962 World’s Fair. In their honor, the property today has a 750-square-foot Beatles Suite. “To me, it’s a landmark,” said Gary Schirmacher, senior vice president of strategic account services at Experient, who has attended several small meetings at the property. With breathtaking waterfront views, the Edgewater offers 10,000 square feet of meeting space. “It’s a really unique space,” Schirmacher said. “It has the most beautiful rooms and great meeting space. It’s a one-of-a-kind place with great service.”


When Ame Petry, director of meeting planning at Hempstead and Associates, LLC, was searching for an intimate, flexible venue for a client’s new leadership program, which would draw about 50-100 attendees, she came upon the beautiful, historic, 119-room Tremont House in Galveston, Texas.

There are eight meeting rooms on the property with more than 15,500 square feet of flexible space in total, not to mention state-of-the-art facilities and a committed staff. “We chose this venue,” Petry said, “primarily because of their dedication to helping us provide a meaningful and affordable experience. We have also encouraged our attendees to make this a family event, and The Tremont House staff, in addition to the Galveston CVB, has really helped us to create that environment.”


From a waterfront cottage suite, where she stayed during a board of directors meeting, Murielle DiDomenicantonio had a clear view of the glistening Mahone Bay in Nova Scotia, and the small island where Captain Hook is rumored to have buried hidden treasure. “People have been going there for years trying to dig up Captain Hook’s treasure,” said DiDomenicantonio, board liaison officer at Co-op Atlantic, a Canadian consumers’ cooperative dedicated to local food and agriculture.

While it might seem like you’ve been dropped in the middle of a fairy tale, the 105-room Atlantica Hotel & Marina Oak Island resort is only a 45-minute drive from Halifax, Canada, and offers 13,000 square feet of modern meeting and event space. It was perfect for DiDomenicantonio’s 45-person meeting, held in 2009. Aside from breathtaking views, the resort offers top-notch service. “The service was second to none,” DiDomenicantonio said. “It was almost like going on a vacation rather than working. They just made my job so easy.” 


Nestled in the heart of Old Quebec in Quebec City, the sophisticated and modern Hotel Le Germain-Dominion is within walking distance of some impressive historic sites, including Montmorency Park, and numerous restaurants, bars, and retailers. If attendees have trouble choosing a spot, the dedicated staff at the boutique hotel can offer must-see recommendations throughout their stay.

And for meeting organizers, an on-site planning team can assist at any time, ensuring that every event runs as smoothly as possible. The property offers spacious meeting rooms, accommodating anywhere from eight to 80 guests, and with amenities like a lobby lounge with a fireplace and full bar, and an espresso bar on the top floor, it’s hard to compare Hotel Le Germain-Dominion to anyplace else.


While the thrill of the Vegas Strip can be enticing, it can also be tiring. For a luxurious venue right near the excitement of downtown Vegas, while still far enough away to be relaxing, the Westin Lake Las Vegas provides a comfortable haven for attendees. “It’s only 30 minutes from The Strip,” said Detra Page, Global Experience Specialists’ public-relations manager, “but at the same time it feels like you’re far, far away from Vegas — just a completely different atmosphere.”

The 493-room waterfront property offers 50,000 square feet of lush, outdoor meeting space, including sprawling gardens and a terrace that overlooks the 320-acre artificial lake. Attendees can enjoy a round of golf at the resort’s Jack Nicklaus Signature golf course, try paddleboarding, or indulge in a hot-stone and aromatherapy massage at the resort’s Spa Moulay.

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