Leading Meeting Professionals

Professional Convention Management Association

March 11 2013

Why You Should Break Up With Your Email

By David McMillin, Staff Writer

emailbreakup_newsThe buzz of your smartphone, the beep of your Outlook folder, the new bold line at the top of your screen: the sights and sounds of email addiction are all around us.

While some of those messages may be important to your job, the reality is that compulsively checking your email can actually be bad for your health. In a study conducted at the University of California at Irvine last spring, researchers found that removing email from participants’ lives for a period of five days resulted in more natural, variable heart rates than the heart rates of those who were still regularly checking and sending emails.

“We found that when you remove email from workers’ lives, they multitask less and experience less stress,” Gloria Mark, UCI informatics professor and co-author of the study, said. “Email vacations on the job may be a good idea.”

While everyone in the meetings industry wants to maximize productivity, it looks like email may actually cause more distractions than actually helping employees accomplish tasks. The study found that those with their email accounts open switched windows more than twice as often as those without email open on their computers.

A recent study sponsored by Citrix highlights just how much time all those emails require. Research shows that nearly half of individuals in the workplace are spending more than two full hours of each day on email.

It’s a rapid response world where many of your clients and colleagues expect answers within minutes of sending a message. However, don’t let that pressure dilute your creative energy. Too much time on email may take away valuable time that you could dedicate toward outline new ideas for innovation at your next meeting.

To learn more about how email might be hindering your productivity, click here to read this coverage of the PCMA Technology Think Tank and find out why sending that next email will cost more than you might think.

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