Overseeing and managing communications and newsletters sent out to chapter members is a crucial role for any chapter.  Chapters are enocuraged to use the topics/guidelines below and contact HQ if you have any additional questions.

Communication Guidelines
Newsletter/Communication Tools
Cvent Guides

Communication Guidelines

Chapter Communication Guidelines - Follow these guidelines to ensure that your chapter is represented in a professional manner through all communications with our members.

PCMA Chapter Logo Guidelines - Each chapter has their own unique PCMA Chapter logo which can be obtained by contacting HQ at chapters@pcma.org. When utilizing your chapter logo on promotional/marketing materials it is expected that you will abide by these Chapter Logo Usage and Graphic Standards.

Newsletter/Communication Tools

Chapter Newsletter Ideas - Are you looking for ideas on what to include in an upcoming chapter newsletter?  If so, check out these short articles, some of which have been included in recent HQ e-notifications.

Sample newsletter template - If your chapter would like to make use of the template, please send an email to chapters@pcma.org with your chapter name and the name of your newsletter so that we can customize the template header for you.

Voicemail Blasting Guidelines - Find out about how you can reach out to chapter members via an automated voicemail blast promoting chapter activities.

Chapter Conference Call Accounts - PCMA HQ has the ability to establish a conference call account for each of our chapters. Please complete the form linked above to create your chapter's account today.

Chapter Cvent Guidelines
PCMA has collaborated with Cvent, an on-line registration software company, to provide our chapters with a tool that would meet the everyday needs of our chapter's communication and registration needs. To support our initiatives, PCMA HQ and Cvent will enhance chapter online registration experience as outlined below:

Cvent Private Training Sessions: Cvent provides PRIVATE Web-conferencing sessions on an annual and as needed basis.  Contact chapters@pcma.org or your HQ Chapter Representative if you are interested in Cvent training.

Simplified Cvent Instruction Manuals: PCMA HQ and Cvent have collaborated to provide customized manuals to assist in create events, surveys, and newsletters.

• Click here to access customized instructions on how to create an event with Cvent.
• Click here for instructions on how to create a newsletter or send an e-blast with Cvent.
• Click here for Cvent logo specifications, utilize these instructions if you are interested in uploading logos or graphical images into Cvent.
• Click here to access a document outlining the role of VeriSign in the Cvent process and how to reconcile the chapter's VeriSign account with the chapter's bank account