Leading Meeting Professionals

Professional Convention Management Association

Call for Board of Directors

The Chesapeake Chapter prospers from the energy and enthusiasm of volunteers who are committed to working for the professionalism of our Chapter and our industry. At this time, the Chesapeake Chapter is seeking applications for the 2017 Board of Directors and committee positions.

Apply for the 2017 Board of Directors

Applications due August 12, 2016

 

Why apply for the the PCMA Chesapeake Chapter Board of Directors? Volunteering provides tremendous opportunities for personal and professional growth, building industry contacts, and developing relationships with colleagues:

  • Build new skills and strengthen leadership skills you already have
  • Meet new people – both friends and industry contacts
  • Make a name for yourself
  • Build relationships
  • Experience new ideas
  • Advance your career and PCMA

Open Positions
The following Chesapeake Chapter Board of Directors & Officers positions are available for the 2017 year:

  • Director, Programs (1-year term)
  • Director, Membership (2-year term)
  • Director, Sponsorship (2-year term)
  • Secretary (1-year term)

Nomination deadline: Friday, August 12, 2016. To apply, please complete the online application form by COB on Friday, August 12, 2016.

New officers and directors will serve with the following board members:

  • Krystine LoBianco, CMP – Current President-Elect, will become the 2017 Chesapeake Chapter President
  • Robyn Hulvey, CMP, CGMP – Current President, will become 2017 Chesapeake Chapter Immediate Past President
  • David Berenhaus, CMP – Treasurer (serving second year of 2016-17 term)
  • Kerry Kurowski, CMP – Director, Communications (serving second year of 2016-17 term)
Application Process

Board of Directors applications will be reviewed by the Chesapeake Chapter Nominating Committee and a recommended slate of board members will be distributed to all chapter members no later than October 31, 2015. All applicants will be notified of the Nominating Committee’s decision by phone or email no later than October 30, 2015. Candidates may be asked to participate in phone interviews with members of the nominating committee to determine suitability for the position.


Criteria & Guidelines for Selection of Board Members

  1. Each nominee must be a Chesapeake Chapter member in good standing.
  2. Each elected board member must commit to attending all scheduled board meetings (approximately 6 per year; 2-3 in person and remainder by phone) as well as the Board Planning Retreat, at locations determined by the board. Candidates will assume responsibility for all expenses (such as parking, Metro fare, phone calls) in conjunction with board meeting participation.
  3. Each nominee must adhere to the PCMA Principles of Professional Conduct.

The nominating committee will use the following guidelines in determining the slate:

  1. Participation in PCMA Chesapeake Chapter events and activities during last two years
  2. Responses to board application questions
  3. Professional references, as provided during the board application process.
  4. Prior volunteer leadership experience and committee participation.

 

Candidate Guide
PCMA Chesapeake Chapter Board of Directors (2017)


The following is a list of required questions as part of the application process for the PCMA Chesapeake Chapter board of directors. We recommend using this document to formulate your answers, so you can cut-and-paste into the online form.
Please see the end of this document for job descriptions for each position.

To apply for a position, you will be asked to complete the following information:

  1. Personal Information
    • First Name
    • Last Name
    • Credentials (if any)
    • Job Title
    • Email
    • Phone (office)
    • Phone (mobile)
    • Member of Chesapeake Chapter since (year)
  2. Which Chesapeake Chapter Board or Officer position are you applying for?
    • Director, Programs
    • Director, Membership
    • Director, Sponsorship
    • Secretary
    • Committee Position (other)
  3. Are you a..
    • Meeting Planner
    • Supplier
    • Other 
  4. How many PCMA Chesapeake Chapter events have you attended in the past two years?
  5. What skills and/or connections would you bring to the table to benefit the PCMA Chesapeake Chapter? (1000 characters)
  6. If elected to the board, what is the one thing you want to accomplish or change for our chapter in 2017? (1000 characters)
  7. Would you describe yourself as a tactical or strategic thinker, and how would that perspective make you a valuable board member? (1000 characters)
  8. Have you ever served on a volunteer committee or board of directors before? If yes, list organization, dates of service, and position(s) held.  (350 characters)
  9. Describe how your current employer supports your involvement in professional development activities. (350 characters)
  10. Please provide the name, phone number, and email address of at least two people who can speak to your leadership experience and/or volunteer service record.
    • Reference #1 - Name
    • Reference #1 - Phone
    • Reference #1 - Email
    • Reference #1 - How does this person know you?
    • Reference #2 - Name
    • Reference #2 - Phone
    • Reference #2 - Email
    • Reference #2 - How does this person know you?

Volunteer Job Descriptions (2017 calendar year)

Director, Programs (Education) - 1-year term
  • Manages volunteers on the programs committee, including committee recruitment, retention, and equitable distribution of tasks.
  • Oversees site selection, content creation, speaker lineup and all logistics for up to eight (8) networking and education programs per year. Ensures chapter's educational needs are met.
  • Coordinates with Communications, Secretary and Administrator to ensure program details are announced a minimum of six weeks in advance, including registration information and budget.
  • Creates and works with committee to execute run of show/agenda for all programs
  • Serves as point of content for speakers, panelists, moderators etc.
  • Attends events to ensure everything runs smoothly. Works with chapter administrator to oversee and manage onsite registration for each chapter event, as needed.
  • Attends and actively participates in all Chesapeake Chapter board meetings. This includes two (2) in-person retreats in November and mid-summer (locations and exact dates TBD); and meetings by conference call.
  • Produces a monthly report to the board detailing activities of the committee during the previous month.
  • Attends and actively participates in a minimum of (5) chapter events per year.

 Director, Membership - 2-year term

  • Manages volunteers on the communications committee, including committee recruitment, retention, and equitable distribution of tasks.
  • Oversees member recruitment: contacting guests who attend chapter events about membership.
  • Manages member retention: ensuring our members are satisfied with their experience and anticipating the needs of our members to make the membership a valuable experience for them.
  • Leads chapter and national membership drives.
  • Attends and actively participates in all Chesapeake Chapter board meetings. This includes two (2) in-person retreats in November and mid-summer (locations and exact dates TBD); and meetings by conference call.
  • Produces a monthly report to the Board detailing activities of the committee during the previous month.
  • Attends and actively participates in a minimum of (5) chapter events per year.

 Director, Sponsorship - 2-year term

  • Manages volunteers on the sponsorship committee, including committee recruitment, retention, and equitable distribution of tasks.
  • Handles sponsorship solicitation and retention for chapter programs.
  • Finds venue sponsors for up to eight networking and education program per year.
  • For non-venue sponsors, creates and matches cash sponsorship opportunities with sponsor needs and outcomes.
  • Works with Treasurer to prepare contracts, send invoices and track payment of sponsors.
  • Tracks fulfillment of in-kind sponsorships to ensure delivery.
  • Works with Director, Programs to ensure sponsorship deliverables are executed as agreed.
  • Coordinates execution of thank you notes to sponsors and speakers
  • Attends and actively participates in all Chesapeake Chapter board meetings. This includes two (2) in-person retreats in November and mid-Summer (locations and exact dates TBD); and meetings by conference call.
  • Produces a monthly report to the board detailing activities of the committee during the previous month.
  • Attends and actively participates in a minimum of (5) chapter events per year.

 Secretary - 1-year term

  • Provides notice of all board meetings.
  • Prepares and maintains meeting minutes of all chapter and board meetings.
  • Serves as the custodian of the legal papers and documents, business records and the corporate seal of the chapter.
  • Has the authority to designate as true and correct copies of the Bylaws, resolutions and minutes of the board of directors and other committees, and other documents of the chapter.
  • Serves as a member of the Executive Committee.
  • Attends and actively participates in all Chesapeake Chapter board meetings. This includes two (2) in-person retreats in November and mid-summer (locations and exact dates TBD); and meetings by conference call.
  • Attends and actively participates in a minimum of (5) chapter events per year.

Questions about the process or service on the board? Contact Janee Pelletier, Nominating Committee Chair, pelletier@gomeeting.com.

 

Join a Committee


The Chesapeake Chapter Needs YOU!! 
We are looking for enthusiastic professionals to join the Chesapeake Chapter volunteer leadership in as a committee member. Our strongest asset is our membership and our members’ willingness to share their ideas, skills and strengths in support of PCMA.

Why volunteer with the PCMA Chesapeake Chapter? Volunteering provides tremendous opportunities for personal and professional growth, building industry contacts, and developing relationships with colleagues. Maybe you'll meet your next big client, future employer or steadfast industry friend.

Programs (Education) Committee

  • Assisting with site selection, content creation, speaker lineup and all logistics for our 8 annual networking and education programs.
  • Attend events to ensure everything runs smoothly.
  • Assistance with the registration process as needed.

Membership Committee

  • Member Recruitment: contacting guests who attend chapter events about membership.
  • Member Retention: ensuring our members are satisfied with their experience and anticipating the needs of our members to make the membership a valuable experience for them.
  • Supporting chapter and national membership drives.

Communications Committee 

  • Newsletter: drafting copy and preparing/sending bimonthly chapter e-newsletter
  • Social Media: responsible for updating chapter Facebook, LinkedIn and Twitter accounts.
  • Website Support: responsible for working jointly with the chapter administrator to update chapter website with fresh content.

Sponsorships Committee

  • Works to find venue sponsors for our 8 annual networking and education programs.
  • For non-venue sponsors, creates and matches cash sponsorship opportunities with sponsor needs and outcomes.
  • Handles sponsorship solicitation and retention for chapter programs.

Got a passion for an area not represented here? Email our chapter administrator at chesapeake@pcma.org to share your great idea and you may be asked to serve in a leadership role for a new committee.

Chesapeake Chapter